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Administrative Support Specialist

1 week ago

Solna Municipality, Sweden Vattenfall GmbH Full time
About the Role

We are looking for an enthusiastic and service-minded colleague to take on the role as Executive Assistant Procurement at Vattenfall GmbH in Solna.

The successful candidate will support the Chief Procurement Officer (CPO) and the Director Procurement C&S by organizing all engagements and performing administration in a structured manner.

Responsibilities
  1. Provide administrative support to the CPO and the Director Procurement C&S
  2. Organize, prepare, and perform supporting tasks for management team meetings
  3. Screen calls and emails for the CPO and the Director Procurement C&S
  4. Maintain calendars, schedule meetings, and arrange logistics for both internal and external meetings
  5. Compile supplier profiles
  6. Uphold an orderly system for correspondence and other documents
  7. Produce presentations, general correspondence, memos, charts, tables, graphs, spreadsheets, etc.
  8. Maintain accurate information relevant to internal meetings, committee meetings, and events
Requirements
  • You are a self-starter, demonstrating strong organizational, management, and coordination skills
  • You are an all-round communicator with excellent oral, written, and interpersonal communication abilities
  • You have the ability to prioritize your workload, organize your time, and manage tasks efficiently
  • You are proactive, learn quickly, and adapt easily to new circumstances
  • You can work independently yet thrive on collaboration and connecting with colleagues
  • You are proficient with O365 (Outlook, Word, Excel, PowerPoint, SharePoint, Teams, etc.)
  • You possess the ability to conduct research and summarize the information clearly
  • You have experience in event organization
  • You have relevant education and/or secretarial qualifications and professional experience
  • You are fluent in both English and Swedish, spoken and written
  • Preferably, you have knowledge of or a keen interest in the energy sector
  • You have experience working in multinational teams and organizations