
Administrative Support Specialist
2 days ago
The Administrative Support Specialist at TN Sweden provides critical support to our construction project sites, ensuring seamless day-to-day operations and exceptional customer service. This role requires a skilled professional who can multitask, think critically, and collaborate effectively with diverse stakeholders.
Key Responsibilities:- Administrative Assistance:
- Provide administrative support to site managers, including preparing documents, scheduling meetings, and handling correspondence.
- Assist with data entry, record-keeping, and reporting to ensure accurate and timely information.
- Customer Service:
- Offer exceptional customer service to site visitors, staff, and external partners, responding promptly to inquiries and resolving issues efficiently.
- Ensure that all interactions are professional, courteous, and respectful.
- Document Control:
- Maintain accurate and up-to-date documentation, including contracts, permits, and regulatory compliance materials.
- Ensure that all documentation is secure, easily accessible, and compliant with relevant laws and regulations.
- Training and Development:
- Participate in ongoing training and development programs to enhance administrative skills and stay current with industry best practices.
- Share knowledge and expertise with colleagues to promote a culture of continuous learning and improvement.
- Quality Assurance:
- Contribute to quality assurance initiatives, identifying areas for improvement and suggesting solutions to enhance operational efficiency.
- Monitor and report on key performance indicators (KPIs) to inform strategic decisions.
- Education:
- A high school diploma or equivalent is required.
- Experience:
- Minimum 2 years of experience in an administrative support role, preferably in construction or project management.
- Skills:
- Excellent communication, organization, and time management skills.
- Proficiency in Microsoft Office and other productivity software.
- Ability to work independently and collaboratively in a fast-paced environment.
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