Administrative Support Specialist

2 days ago


Lysekil Municipality, Sweden TN Sweden Full time

The Administrative Support Specialist at TN Sweden provides critical support to our construction project sites, ensuring seamless day-to-day operations and exceptional customer service. This role requires a skilled professional who can multitask, think critically, and collaborate effectively with diverse stakeholders.

Key Responsibilities:
  • Administrative Assistance:
    • Provide administrative support to site managers, including preparing documents, scheduling meetings, and handling correspondence.
    • Assist with data entry, record-keeping, and reporting to ensure accurate and timely information.
  • Customer Service:
    • Offer exceptional customer service to site visitors, staff, and external partners, responding promptly to inquiries and resolving issues efficiently.
    • Ensure that all interactions are professional, courteous, and respectful.
  • Document Control:
    • Maintain accurate and up-to-date documentation, including contracts, permits, and regulatory compliance materials.
    • Ensure that all documentation is secure, easily accessible, and compliant with relevant laws and regulations.
  • Training and Development:
    • Participate in ongoing training and development programs to enhance administrative skills and stay current with industry best practices.
    • Share knowledge and expertise with colleagues to promote a culture of continuous learning and improvement.
  • Quality Assurance:
    • Contribute to quality assurance initiatives, identifying areas for improvement and suggesting solutions to enhance operational efficiency.
    • Monitor and report on key performance indicators (KPIs) to inform strategic decisions.
    Requirements:
    • Education:
      • A high school diploma or equivalent is required.
    • Experience:
      • Minimum 2 years of experience in an administrative support role, preferably in construction or project management.
    • Skills:
      • Excellent communication, organization, and time management skills.
      • Proficiency in Microsoft Office and other productivity software.
      • Ability to work independently and collaboratively in a fast-paced environment.


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