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Leadership Team Coordinator and Executive Assistant

2 months ago

Solna Municipality, Sweden Iver Västerås AB Full time
About Iver Västerås AB

Iver Västerås AB is a leading Nordic full-service provider of cloud-based IT services with expertise in operations, cybersecurity, cloud, and innovation. Our services are critical not only for our customers but also for the digitalization of society at large.

We ensure that healthcare has access to the right patient data, that critical societal systems are never down, and that airplanes land safely. As a responsive and business-oriented full-service partner, we enable our customers' innovation—today and tomorrow.

We are a company with entrepreneurial roots and a culture characterized by flexibility and collaboration. Our purpose is to empower the Nordic society by providing our clients with IT services that are critical not only for our customers but also for the digitalization of society at large.

About the Role

The Leadership Team Coordinator and Executive Assistant will play a crucial role in ensuring the efficiency and success of our executive team by providing comprehensive administrative support and facilitating smooth leadership operations.

The scope of this position is based on two main areas of responsibility: Leadership Team Coordinator and Assistant to the CEO.

Key Responsibilities:
  • Scheduling and Assisting Leadership Team Meetings
  • Managing Off-Site Team Workshop Locations
  • Managing the Structure of the Leadership Team's Site
  • Following Up on Actions and Deadlines
  • Other Related Tasks
Personal Assistant to CEO:
  • Calendar Management
  • Travel and Expense Management
  • Managing Postal Mail, Approvals, and Signing Processes
  • Assistance with PowerPoint and Communications Materials, Proofreading, etc.
About You

To be successful in this role, you are a strong people person and a good communicator. You aim to drive impacts (vs. activities) and have a focused mindset. You are consistent and durable in a fast-moving and sometimes unclear environment with multiple stakeholders.

You have a strong ability to quickly establish trustworthy relationships and collaborate with people at all levels within the organization. You believe in trust, openness, and honesty and are not afraid to take initiative and make everyday decisions. Furthermore, you are analytical and have a problem-solving attitude with the capability to effectively handle complex tasks and priorities.

A good understanding of what creates business value and the ability to implement these ideas is essential.

Qualifications:
  • Executive Assistance Experience
  • Significant Exposure and Experience from CEO Working Conditions in a Turnaround or Transformational Context
  • Industry Experience within IT is a Plus
  • Strong Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Familiarity with Project Management Tools
  • Excellent Written and Verbal Communication Skills in Both Swedish and English