Operations Project Manager

4 days ago

Stockholm, Stockholm, Sweden TN Sweden Full time

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Instabee was founded in 2022 after combining Budbee and Instabox — two leading last-mile delivery companies with three consumer-facing brands: Budbee, Instabox and Porterbuddy. Instabee is present in six countries, serving thousands of online merchants, including ASOS, Zalando, Inditex and H&M and is on track to become the most admired European e-commerce enabler.

Since the start, Instabee has focused on consumer-centric and sustainable solutions, offering deliveries to boxes and homes using muscle power, electricity, renewable diesel and biofuels. Through bespoke technical solutions, Instabee can guarantee optimal fill rates and routing, minimising any unnecessary transports. Instabee is backed by Kinnevik, Creades and EQT, among others.

About the role
As an Operations Project Manager, you will be responsible for taking part of and leading key projects aimed at optimizing operational processes within fleet and courier management in the Swedish market. Your focus will be on ensuring effective performance management, taking part in sustainability initiatives within the last mile operations and managing fleet strategy & costs. You will work closely with fleet providers, internal teams and courier partners to drive improvements in fleet utilization and our last-mile operations.

Some of the things you will do

  1. Project Management for Fleet & Courier Engagement - Lead and support various projects such as the EV transition, remuneration model adjustments, branding adoption and various sustainability initiatives. Ensure alignment with operational goals and business strategy.
  2. Performance Management Framework - Build, develop, and maintain a performance management framework that supports continuous improvement within the courier network.
  3. Fleet Strategy & Optimization - Optimize fleet utilization by analyzing costs and making strategic recommendations on vehicle acquisition and sales. Oversee purchasing and selling processes to ensure cost-effectiveness.
  4. Cost Monitoring & Reporting - Regularly monitor and report on fleet costs, including leasing, repairs, and fuel consumption, identifying opportunities for cost optimization and resource allocation.
  5. Collaboration with External Fleet Partners - Build and maintain relationships with external fleet partners, including fuel providers and insurance companies, to ensure smooth operations and support project goals.
  6. Local Fleet Staff Support - Assist local fleet teams at terminals with administrative tasks and ensure timely fleet maintenance.
  7. Fleet Maintenance & Care - Ensure vehicles are well-maintained and proactively manage service schedules and tire changes to prevent downtime and damages.

Your future team
You will be part of a driven team focused on optimizing fleet, last-mile operations and a function providing support to drivers. While you will take ownership of key projects, you won't be working alone - your colleagues, fleet providers, and courier partners will be there to both support & challenge you. We value teamwork, efficiency, and innovation, and we encourage fresh ideas that help us improve and grow.

What We're Looking For
We are looking for someone who is eager to take on responsibility and drive impactful projects. You will need a proactive mindset and a passion for operations, sustainability, and performance management that will be key to your success.

  • Experience in managing projects within operations
  • Self-driven, used to drive your own work, identifying issues and solving them
  • A bachelor's degree in a relevant field or equivalent practical experience
  • Strong verbal communication skills in both Swedish and English are required

The cherry on top would be if you...

  • Have experience working with external fleet partners
  • Have an interest in fleet administration and maintenance

If this is you then we can't wait to meet you

What you'll get
We can promise you that you will be challenged, develop your skills and have the opportunity to work with truly amazing and competent colleagues. If you like changes and want to set new processes and ways of working - this is the place for you

Of course, we have all the necessary and standard benefits in place, but in addition to this, we can also offer:

  • Sky-High Office: Modern and newly renovated with a 360-degree view around Stockholm.
  • Puppy Friendly: Bring your dog to work - we've got a whole floor for our furry friends
  • Rooftop Fridays: Chill out at our Friday rooftop bar with the best views in town
  • Fun & Games: Ping pong, Shuffleboard, Foosball, and even a Karaoke Room for your leisure time.
  • Parental Pay for Six Months: Step away from work and provide the best care and love to your little one.
  • A Day Off on Your Birthday: We love to celebrate, so enjoy your birthday to the fullest with a day off each year
  • Hybrid setup and flexible working hours

Diversity and inclusion is very important to us and we are committed to creating an inclusive work environment. We want to be a workplace where everyone's perspectives and opinions are valued, and we are dedicated to creating opportunities for all employees to thrive and reach their full potential.

Get to know us
In 2022, Instabee was founded after combining Budbee and Instabox - two leading last-mile delivery companies with three consumer-facing brands: Budbee, Instabox, and Porterbuddy. Instabee serves millions of consumers across Europe with convenient deliveries and is on track to become the leading European e-commerce enabler. Always with the consumer at heart.

We're fast, both in terms of parcel delivery and when it comes to growing our business. So far our journey has taken us from Sweden to the rest of Scandinavia and parts of continental Europe, but we have no plans on stopping anytime soon. As we continue to expand, the complexity of Instabee grows in parallel. With that in mind, we're now looking for you to help us on the journey ahead.

This recruitment process consists of background checks via Verifiera as a review of previous public criminal records. The result is public information that is handled confidentially. This is mandatory for all recruitment processes at Instabee in Sweden.

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