Site Administration

2 weeks ago

Lysekil Municipality, Sweden TRS Staffing Solutions Full time

The Site Administrator is a multifaceted position responsible for overseeing various administrative functions at theconstruction project site. As the liaison between the site and the EPCM contractor, the Site Administrator ensures smooth operations and effective communication.

Key Responsibilities:
  1. Employee Management:
    • Handle all employee-related matters for all staff members.
    • Manage mobilization, contracts, working hours, payroll, and training.
    • Ensure compliance with legal requirements.
    • Coordinate accommodation (both temporary and permanent) and vehicle-related needs.
    • Handle business travel arrangements and expenses.
    • Oversee the provision of personal protective equipment (PPE).
    • Assist with IT-related tasks, including building laptops for staff.
  2. Liaison with Head Office:
    • Collaborate with Head Office to address issues beyond the site's scope.
    • Escalate unresolved matters as needed.
  3. Financial Administration:
    • Manage site expenditure, including the site's bank account and credit card.
    • Process payments to suppliers and landlords.
    • Perform monthly reconciliation and maintain a cashbook for audit purposes.
  4. Facilities Coordination:
    • Organize office facilities, including space planning and stationery supplies.
    • Manage consumables and ensure efficient resource utilization.
  5. Security and Access:
    • Issue security passes to all personnel, including staff, contractors, and vendors.
    • Maintain records of pass issuance, approvals, and instructions.
  6. Local Leasing and Purchasing:
    • Arrange local leasing agreements for equipment or facilities as needed.
  7. Event Organization:
    • Coordinate project-related, corporate, and social events.
Qualifications and Skills:
  • Education:A high school diploma or equivalent is required. Additional relevant certifications or a bachelor's degree in a related field are advantageous.
  • Experience:Typically, 3-5 years of experience in administrative roles, preferably in construction or project management.
  • Skills:
    • Strong organizational and communication skills.
    • Attention to detail and problem-solving abilities.
    • Familiarity with financial processes and IT tools.
    • Ability to work collaboratively with diverse stakeholders.

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