Business Assistant

3 weeks ago

Stockholm, Sweden JPMorgan Chase & Co. Full time

This role provides you with a fantastic opportunity to work in one of the world's most innovative banks.

As a Business Assistant in the Investment Bank, you will be required to support at a senior level within this fast-paced environment. We are looking for someone with a solid Executive Assistant background, who has worked with senior stakeholders in an office environment. In this role, you will need to demonstrate flexibility and an advanced Assistant skillset. A high degree of confidentiality is also essential for this role. 

Job responsibilities

Manages daily activities: advanced, proactive diary management; to include internal/external meetings, conference calls, and ability to support orchestration of Off-Sites/Town Halls/Skip-Levels Manages complex multi-leg travel arrangements within policy: co-ordination of flights, trains, check in, VISAs, accommodation, and ground transportation logistics. Handles a multitude of frequent changes at short notice and prepare accurate travel itineraries Greets clients: internal and external client handling to include client facing interaction and co-ordination of department scheduling & transactional activity Partners with relevant groups to enable expense processing  Works with Business Management and other key business stakeholders cross Line of Business, has ability to face off to wider support groups Utilizes internal systems, completes accurate data entry, produces reporting and collates information as required Oversees distribution lists, technology usage and other administrational housekeeping Becomes integral part of business, understands changeable group priorities and business expectation Partnerships with assistants cross Line of Business to provide coverage as required Involves in PPT, projects and training for the right candidate subject to performance strong work ethic, good time management, resourcefulness, diligence, and a strong business and client deliverable focus.

Required qualifications, capabilities, and skills

Professional client handling, ability to build and maintain business relationships Full competency in diary management, can apply good judgment and understand competing priorities Strong, executive communication style both written and verbal Experience of effectively arranging travel, production of accurate itineraries, plan B & C, able to navigate systems well and apply good judgment on how to optimise travellers time and business costs Can demonstrate pro-activity and ownership within the role Strong awareness of expense systems and cost control initiatives ., can champion expense policy Polished, professional approach, calm and composed manner, ability to work in a pressured environment and partner effectively across different hierarchies Is flexible, willing, and receptive to change, has a high level of attention to detail and delivers high quality results Understands the culture of an Investment Bank and can quickly grasp the political landscape and key people within the organisation Is a strong team player and solution orientated, has potential to act as a role model to peers.

Please note that this a fixed term contract for 11 months. 

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