Receptionist, , Stockholm

At Urban Partners, we believe that cities can be a force for good. As a leading European investment firm, we work across the built environment to create sustainable, positive impact in the communities where we invest while delivering attractive returns to the global institutions who invest with us. Now we are on the lookout for a Receptionist to join our Office Services team in Stockholm.

As a Receptionist you are the face of Urban Partners and play a key role in creating a welcoming, efficient office environment. You will work at the front desk reception performing a variety of administrative and coordination tasks with technical competence, a positive can-do attitude and a strong solution-oriented mindset is qualities needed for this role.

The position
In this role, you will be a key support function in the daily operations, ensuring that the office runs smoothly and efficiently. You will handle a wide range of tasks and play an important role in creating a well-functioning and welcoming workplace.

• Manage and coordinate internal and external meetings, conferences, breakfasts and lunches
• Receive and distribute incoming/outgoing mail, emails and documents requiring wet-ink signatures
• Handle digital document management, purchasing and invoice reporting
• Perform general administrative duties to support daily operations
• Set up and troubleshoot meeting-room technology (AV, Teams/Zoom, screens, projectors) and assist colleagues with basic technical issues
• Manage room booking systems, shared calendars and cloud storage (e.g. Office 365/SharePoint)
• Maintain office equipment (printers, scanners, access systems) and coordinate with suppliers/IT support when needed
• Organize employee anniversaries and birthdays

What You Bring
We are looking for a service-minded and structured professional who thrives in a varied role and enjoys supporting others. You combine strong administrative skills with technical confidence and a proactive mindset, and you take pride in delivering high-quality support in a dynamic environment. We hope you have:

• Previous experience in a similar administrative or receptionist role is an advantage
• Excellent communication skills in Swedish and English, both spoken and written
• Strong technical literacy and experience with Microsoft Office/Office 365, meeting platforms (Teams) and email clients
• A structured, independent and solution-oriented working style
• Experience with e-signature tools, purchase/invoice systems and basic hardware troubleshooting is a plus
• A strong service orientation, interpersonal skills and a positive can-do attitude
• Ability to multitask and remain calm in a fast-paced environment
• Willingness to learn new systems and to always improve technical workflows

This role suits someone who thrives in a social, dynamic setting and wants to contribute to employee satisfaction and the overall success of the organization with technical savvy and a proactive, solution-focused approach.

What We Offer
You will get to work with exciting challenges in a company that makes an impact on a global scale. We take great pride in our people and unique culture. Here's what we offer:

Make a difference by
helping create urban spaces and places that enrich people's lives in the most sustainable way

Lead the industry
working for an innovator that is pioneering new approaches while raising standards and inspiring the industry

Learn and grow
as part of a powerhouse of brilliant people where teamwork, feedback, and different ways of thinking are at the core

Be your whole self
in a purpose-driven culture with a strong sense of belonging, based on trust, celebration, and caring for each other

Join us
If this sounds like the right match for you, we'd love to hear from you. Please submit your application as soon as possible. Applications are reviewed on a rolling basis, and we expect the position to start as soon as possible and/or previous employer obligations allow.

For questions about the position, feel free to reach out to Office Manager Filippa Landgren at .partners.