HR Project Coordinator

17 hours ago

Södertälje, Stockholm, Sweden Incluso Full time

We are looking for an HR Project Coordinator for a global company in Södertälje. Start is in mid January, 6 months limited contract to begin with. This role is 50% onsite in Södertälje. 

Assignment

Project coordinator for a major system and process transformation project within People & Culture. Within the framework of the project (harmonizing processes and decoupling systems), several streams are operated with sub-project managers. This assignment is as a project coordinator supporting the project manager.

The tasks include:

  • Assist in planning and coordinating project activities
  • Collect and consolidate status updates from stakeholders
  • Track delegated tasks and follow up on deadlines
  • Facilitate communication with IT on system-related issues
  • Support process harmonization and system decoupling efforts
  • Help maintain a positive and collaborative project environment
  • Assist in building rapid engagement, trust and buy-in through a people-centred approach
  • Update the project plan and risk register as needed
  • Adopt a people-centric and data-driven working style
  • Enhance organizational readiness for transition
  • Prepare agendas, take minutes and distribute meeting notes
  • Document project progress and maintain accurate records
  • Provide administrative support for strategic and tactical decisions

Required behavioural competence:

  • Structured and proactive – manages complexity and secures progress through follow-up
  • Collaborative and people-oriented – builds trust and alignment across stakeholder groups
  • Communicative and clear – adapts messages to target audiences
  • Self-driven and solution-oriented – identifies obstacles and suggests practical, value-adding actions
  • Adaptable and resilient – remains effective in shifting priorities, ambiguity and fast-moving project environments
  • Facilitative and inclusive – enables productive collaboration in diverse and cross-functional teams

Required technical competence

  • Bachelor degree in a relevant field (Organization, HR, Change Management)
  • Good understanding of HR systems
  • Leadership experience
  • Experience of coordinating change projects within HRIT/HR digitalization
  • Strong skills in Swedish and English
  • Excellent organizational and communication skills
  • Experience of stakeholder management
  • Experience of building and facilitating teams and collaboration

This is a full-time consultant position in Södertälje through Incluso. Start is in mid January, 6 months limited contract to begin with, possibility of extension after that. This role is 50% onsite in Södertälje.

Please submit your CV as soon as possible since we will review the applications on an on-going basis.

For more information about this role, please contact Marianne Nilsson, recruiter at Incluso.

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