Project Support Specialist

3 days ago


Malmo, Skåne, Sweden Winthrop Engineering & Contracting AB Full time

As a dedicated data centre delivery partner, Winthrop Engineering & Contracting AB provides turnkey solutions to clients throughout Europe. Our comprehensive range of services includes design, construction, and project management, all centred around our Dublin-based headquarters.

We are currently engaged in developing multiple data centre projects across seven European countries, totalling over 430 MW of IT capacity. To support our continued growth, we seek a highly skilled Project Support Specialist to join our team.

Key Responsibilities:

  1. Directly reporting to the Project Director.

Main Responsibilities:

  1. Effective monitoring and recording of staff hours for accurate payroll processing.
  2. Scheduling meetings on-site and maintaining clear minutes for future reference.
  3. Coordinating delivery dockets and sign-in sheets for streamlined site activities.
  4. Managing and maintaining site documentation, including employee training records and health and safety files.
  5. Providing administrative assistance to senior management and department heads.
  6. Supporting the onboarding process for new staff members.
  7. Developing and maintaining office policies and procedures.
  8. Handling confidential and sensitive information with integrity.
  9. Managing data within spreadsheets, generating reports, and coordinating paperwork.
  10. Managing all office-related service agreements.

Key Requirements:

  1. A minimum of two years' experience in administration, preferably within the construction sector.
  2. Proficiency in Microsoft Office applications, particularly Word, Excel, and Outlook.
  3. Ability to efficiently manage site paperwork.
  4. High level of English language proficiency for effective communication.
  5. Capacity to multitask and work in high-pressure situations.
  6. Excellent communication, interpersonal, and organisational skills.


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