Executive Assistant to Marketing
2 weeks ago
As an Executive Assistant to the Marketing & Sales Manager, you will play a key role in ensuring smooth operations for the Marketing & Sales organization in the Nordics. You will support business processes, manage key administrative tasks, coordinate events and meetings, and act as a central point of contact within the team. This role offers a unique opportunity to gain insight into strategic decision making, marketing, and leadership. You will provide high-level administrative support, managing schedules, travel arrangements, meeting coordination, and communications. Your ability to handle complex tasks, anticipate needs, and drive initiatives will be critical to success in this role. You will report directly to the Marketing & Sales Manager, ABB Robotics & Discrete Automation Nordics.
Main Responsibilities:
- Provide high-level administrative support, managing schedules, travel arrangements, meeting coordination, and communications.
- Act as a central point of contact for internal and external inquiries, assessing priorities and taking necessary actions.
- Support the development of presentations, reports, and business materials for senior management.
- Coordinate key business events, conferences, and internal meetings, ensuring seamless execution.
- Assist in budget tracking, invoice approvals, and financial administration for the department.
- Drive process improvements and efficiency initiatives within administration and business support.
- Work closely with marketing and communications teams, supporting campaigns, social media, and brand-building initiatives.
Requirements:
- Previous experience in an executive assistant, business support, or administrative role within a corporate environment.
- Strong skills in calendar management, event coordination, travel planning, and documentation. Excellent proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook, Teams, SharePoint).
- Experience in budget and expense management is a plus.
- Interest in or experience with marketing, branding, or content creation is a plus.
- A proactive and solution-oriented individual who thrives in a dynamic environment.
- Organized and detail-oriented, with excellent multitasking skills.
- A strong communicator, able to interact confidently with stakeholders at all levels.
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