Document Management Specialist

19 hours ago


Västerås, Västmanland, Sweden Hitachi ABB Power Grids Full time

We are looking for a skilled Document Management Specialist to join our team. As an HR Document Control Expert, you will be responsible for supporting the cleaning, organizing, and updating of HR documentation in our archive.

The role involves ensuring our records are accurate and moved correctly to the new digital archive and new archive vendor. This is an exciting opportunity to make a real impact on our organization's document management process.

About the Role:

  1. Review and analyze existing HR documentation to ensure compliance with company policies and legal requirements.
  2. Organize and categorize archived documents, identifying outdated or duplicate records.
  3. Update, label, and digitize physical and electronic files for better accessibility.
  4. Collaborate with HR team members to ensure proper handling of sensitive information.
  5. Build a new, improved process for archiving.
  6. Prepare reports on progress and propose improvements to the document management process.

Requirements:

  • 3+ years of experience in HR operations, compliance, or HR administration, with a focus on document management tools.
  • Strong understanding of HR policies, labor laws and compliance requirements and knowledge of GDPR and data protection regulations related to HR documentation.
  • Experience in managing employee records, contracts and HR documentation in structured and compliant manner.
  • High attention to detail and accuracy in handling sensitive employee data.
  • Strong written and verbal communication skills, with fluency in Swedish and English.

What We Offer:

  • Fantastic career possibilities within Hitachi ABB Power Grids both within Sweden and globally.
  • Mentor to support you throughout onboard phase.
  • Variety of trainings and education supporting employee development.
  • Diversified company with over 70+ nationalities working in Sweden.
  • Employee Benefit Portal with thousands of discounts and perks.


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