CAE Administration Assistant

1 week ago


Stockholm, Stockholm, Sweden CAE Full time

About This Position

We are seeking a skilled and experienced individual to join our team as a Training Administrator based in CAE's Training Centre in Stockholm.

The Role

This full-time position involves providing administrative support to the Aviation Training Organization (ATO) and assisting with the training function, including coordinating with clients and managing training schedules.

Key Responsibilities

  • Ensure timely preparation and availability of course materials from course commencement to completion.
  • Coordinate with clients to obtain necessary aircraft documentation and OM manuals in support of training activities.
  • Collaborate with Training Managers, Training Coordinators, and Instructors to develop and publish training schedules.
  • Serve as the Subject Matter Expert (SME) on CAE digital solutions, providing guidance to both clients and instructors.
  • Maintain and update the database of completed training records.
  • Support general administrative tasks as needed.
  • Perform additional duties as assigned.

Required Skills and Qualifications

  • Previous administrative experience in the aviation industry is preferred.
  • Minimum high school diploma with 2-5 years of relevant experience.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent verbal and written communication skills in English and Swedish, with a strong understanding of Scandinavian languages.
  • Detail-oriented with a strong commitment to quality, process improvement, and customer satisfaction.
  • Strong interpersonal skills with a collaborative, team-player mindset.
  • Highly organized with excellent attention to detail.
  • Self-motivated and capable of working independently.


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