SSAB - Document Controller - Transformation Office
1 week ago
Are you passionate about driving transformative projects and eager to help shape the future of sustainable steel production? SSAB is looking for an ambitious Document Controller to join us on our exciting journey. At SSAB, we are committed to sustainability and aim to eliminate all CO2 emissions by 2030. This position is based in Luleå, Sweden.
At SSAB, we are proud of our history and leadership in high-strength steel. Steel has been one of the most important materials for developing society and will continue to be vital in shaping the future. From the roofs over our heads to the bridges connecting our cities and the cars of tomorrow, steel plays a crucial role. However, we also recognize that steel production is one of the largest contributors to greenhouse gas emissions globally, and that must change. That is why we have developed the world’s first fossil-free steel production and are committed to becoming largely fossil-free by 2030. As part of SSAB, you will play a key role in helping us achieve this ambitious goal and drive the green transformation of the steel industry.
About the position
As a Document Controller, you will be responsible for managing the daily document management processes for the project, ensuring timely, high-quality, and safe documentation. Your role will involve guiding, controlling, and monitoring stakeholders through various engineering, construction, and handover phases. You will implement, maintain, and communicate a structured approach to document management, ensuring that all documentation meets the necessary standards and compliance requirements.
You will collaborate with the PMO team, engineering management and partners, project management, construction teams, contract management, QHSE departments, finance, OEMs, contractors, and procurement.
Main responsibilities
- Document Control Processes: Maintain document control processes, mandates, and responsibilities. Advise, guide, and participate in document control activities throughout the project.
- Standards and Compliance: Ensure that all documentation complies with established standards and includes the required information and metadata.
- Workflow Administration: Plan, set up, and track workflows in line with agreed procedures, approval levels, and mandates.
- Template Management: Administer project document templates in M-Files. Edit, add, or remove Project templates as needed.
- M-Files Key User: Manage M-Files project user accounts and groups. Set up HUBs for suppliers, register suppliers, and manage supplier access. Create and manage new object types such as work IDs, organizations, and individuals.
- Daily Administration and User Support: Provide daily administration, support, and helpdesk functions for the project team and suppliers. Collect questions and answers (Q&A) and ensure updated instructions and guidelines are readily available.
- M-Files Training: Create and update training plans. Coordinate and conduct user training sessions for project teams, suppliers, and other stakeholders. Administer attendance tracking and reporting for training sessions.
Achievements and Goals
- Ensure required document control levels and process compliance.
- Implement and monitor document control processes within the project.
- Ensure that deliverables and internal documents are reviewed and approved as required.
- Standardize document and information templates.
- Ensure availability of project documentation to functional departments (EMO, QHSE), engineering partners, OEMs, and contractors.
- Promote best practices in document management and continuous learning within the team.
About You
- Education: Degree in Engineering, Project Management, Business & Administration, or a related field.
- Experience: Proven experience in document management, control, processes, and administration.
- Proficiency: Strong knowledge of M-Files and document control systems.
- Skills: Strong communication skills with the ability to build relationships internally and externally. Excellent analytical, organizational, and systematical abilities. Accountable, persuasive, and receptive.
Our offer
We offer a wide range of appreciated benefits to our employees. Some examples of these are listed here:
- Profit sharing
- Life balance through reduction of working hours
- Wellness grants
Recruitment process
1. Apply
2. Interview
3. Come and meet us
4. Reference Check
5. Health Examination
6. Sign
Background check may be a part of the recruitment process.
Got questions about this position?
Contact Rodrigo Ramalho, Director PMO, Transformation Office, rodrigo.ramalho@ssab.com
Contact Petra Fekete, Talent Acquisition Partner, petra.fekete@ssab.com
We decline contacts from recruitment agencies and ad sellers regarding this advertisement.
Trade union information is provided by Akademikerföreningen, Unionen and Ledarna, which can be reached via our switchboard on phone +46 920 920 00.
Words from your future manager
“At SSAB, we’re on an incredible transformation journey toward fossil-free steel. For me personally, being part of this project through the Transformation Office is one of the most exciting and meaningful opportunities I’ve ever experienced. It’s not just about revolutionizing SSAB’s production to green steel. It’s about creating a lasting positive impact on society and Sweden as a whole.
As the Project Management Office (PMO) leader, my goal is to build a high-functioning PMO that truly drives this transformation. To make this vision a reality, I’m looking for passionate and motivated individuals to join our incredible multi-cultural team. Together, we’ll steer, lead, and control the project with a shared sense of purpose and determination.
Our PMO oversees six distinct functional areas, and your team will be around 7-10 people from start, plus consultants. It plays a vital role in ensuring that we stay on track with cost, time, and quality while delivering on this transformative journey. If this sounds like a journey you’d like to be part of, I can’t wait to hear from you”
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