Program Lead Contract Manager

3 weeks ago

Västerås, Västmanland, Sweden H-E Parts Full time

Location: Milan, Lombardy, Italy

Job ID: R0085031

Date Posted: 2025-04-02

Company Name: HITACHI ENERGY ITALY S.P.A.

Profession (Job Category): Legal, Compliance & Audit

Job Schedule: Full time

Remote: No

Job Description:

Hitachi Energy (HE) is seeking a Program Lead Contract Manager to support Grid Integration (PGGI) for an HVDC interconnection Program (set of projects) based in EU. Leading a team of 3 to 4 contract managers, with an analytical, hands-on and autonomous approach, you will contribute to the successful performance of Contract Management in the Program/projects to which you are assigned.

You are a reliable partner when it comes to contracts/subcontracts, contract administration, and project execution. You will ensure contract and risk management activities are executed in a timely and accurate manner, protecting Hitachi Energy's interests throughout the project lifecycle. Engagement of both internal and external stakeholders will be critical in this role; the successful candidate will be professional and diligent, a pro-active communicator with the confidence to represent our business interests in all circumstances.

Responsibilities:

  • Ensures that the assigned portfolio of projects follows HE's contract and claim management procedures and instructions.
  • Provides guidance and leadership on contract-related matters to cross-functional project team members.
  • Supports HE Legal in handling dispute resolution, litigation, and arbitration proceedings. Notifies and liaises with HE Legal to report major claims and disputes.
  • Develops and implements risk mitigation and opportunity plans in collaboration with relevant stakeholders.
  • Ensures adequate staffing of the assigned tenders/projects and manages the assigned portfolio's workforce plan capacity/forecast.
  • Ensures current tenders and projects teams are adequately supported in contract management activities, continually assessing resource needs and ensuring synergies with project personnel.
  • Management of variation and claim profiles across the portfolio, driving and monitoring strategies with appropriate SWOT analysis and other methods to drive Hitachi Energy's profitability.
  • Effective and efficient liaison with other Cluster Lead Contract Managers and Global Head of Contract Management to enable lessons learned and shared knowledge for the benefit of the wider organization.
  • Manages the development and training of direct reports and wider functional members to upskill and bolster the skills and careers of our personnel.
  • Steering committee representative with senior customer personnel on project boards – ability to engage at a senior level and represent the business accordingly.
  • Leads Contract Management representation in PG and BU management reviews for projects on a monthly basis – monitoring issues and strategizing corrective actions where appropriate.
  • Strong ability to challenge personnel and the assumed position in projects in the right manner to ensure best practices and results.
  • Key contributor to functional improvements and process design.
  • Effective, regular, and transparent communication with the business, line management, direct reports, and other functions.
  • Maintains open and regular communication channels with the GPG Head of Contract and aligns the way forward on the key strategic decisions.
  • Performs as a team player, recognizing the importance of the team and the necessity of maintaining a healthy business environment.
  • Works for the common goal of achieving the GPG visions and mission.
  • Promotes teamwork spirit and workgroups and ensures the team is motivated to deliver with high efficiency and productivity.

Note: This role will require frequent travel (20-25%) to meet with project teams, customers, and consortium partners, mostly within the EU.

Your background:

  • In-depth working knowledge/hands-on experience on FIDIC suite of contracts and international standard/other bespoke contracts.
  • Bachelor's degree in engineering, quantity surveying, business administration, economics, or law.
  • Previous experience leading a team within a matrix organization with a successful track record.
  • Experience in EPC projects within the fields of power generation, substations, converter stations, grid integration, transmission, or similar industrial plant within a Contract Management and Subcontract Management functions (with emphasis on civil and electrical installations interfaces).
  • Experience in processing, managing, and administrating varying sizes, types, and complexity of contractual agreements during the execution and closing stages of projects lifecycle.
  • Previous experience in the power transmission/grid projects is highly desirable.
  • Experience in project's change management, claim management, disputes resolution, and contract-related legal issues and the possible effects in the relevant areas of responsibility regarding proposal stage and/or project execution.
  • Ability to interface and negotiate with customers and subcontractors regarding all matters related to contracts and projects including those related to the review and process of changes.
  • Experience in dispute management and ability to manage complex disputes from the outset to decision.
  • Strategic and forward thinker, with the ability to influence team members and key stakeholders both internally and externally.
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