HR Integration/Project Management

4 weeks ago


Stockholm, Sweden emagine Consulting Full time

Start: Now or after the summer

Duration: 6 months + potential extension

Location: Hybrid setup from Stockholm 2-3 days in the office/week

The Assignment

The primary responsibility of this role will be to lead the transition from our current HR system, BambooHR, to existing HR system, Workday. This role will be responsible for two main aspects of the migration project:

Data migration - ensuring that data points are present in Workday and that specific workshift options are available.

Managing related processes that currently exist and are triggered in BambooHR to ensure they continue to function during the transition period and once we are fully using Workday, which includes migrating to Azure SSO instead of SAML2, and finally decommissioning Bamboo.

The majority of the work will be focused on the second aspect, with an estimated 75-80% of the time, and it is expected that this role will require a maximum of 50% of a full-time position if this is the only task they will be working on.

Requirements

Data Migration Expertise: The candidate must have solid experience in data migration

and the ability to work hands-on with data, using tools like Excel to sort, systemize, and clean the data. This includes understanding how to extract and translate data from one system to another, ensuring data integrity, and troubleshooting any issues that arise during the migration process. Familiarity with data migration tools and programming languages used for data manipulation is highly desirable.

System Integration Knowledge : While specific knowledge of HR systems could be beneficial, it's more important that the candidate understands the principles and methods of system integration. This includes understanding how different systems interact, the common challenges faced during system integration projects, and strategies for ensuring a smooth transition.

Project Management Skills: The candidate should have proven project management skills. This includes the ability to plan and execute a project from start to finish, manage resources effectively, and keep the project on schedule. Experience in managing system integrations or data migrations projects would be a significant advantage.

Stakeholder Management Abilities: The candidate will need to coordinate with various parties during the migration process, including team members, senior management, and potentially vendors or consultants. Strong communication skills, the ability to manage expectations, and experience in navigating organizational dynamics are all important in this role.

Other Info

The role we are recruiting for is not a Workday expert per se, but rather someone who can manage the system integration from BambooHR to Workday. The candidate is expected to be more hands-on and capable of working with the data directly, rather than just coordinating the migration process.



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