Project Administrator

3 days ago


Stockholm, Sweden Plan International Full time

tendersglobal.net

JOB DESCRIPTION We are seeking a Project Administrator for a 2-year-regular position (renewable) to work within the Europe Regional Office unit at the International Vaccine Institute in Seoul, Korea. (Duty station : Stockholm, Sweden) Job Description

This job is responsible for providing administrative and logistics support to Project Team to ensure efficient project implementation.

Key Roles & Responsibilities 1. Grant administration
  • Provide budget justification for grant proposal, while preparing financial reports in compliance with policies and guidelines
  • Provide support in preparing legal documentation (eg, MOU, service agreement, contract etc) utilizing standard templates. Support internal approval of legal documentation
  • Provide support in managing sub-awards, sub-grants, collaboration and other vendors
  • Communicate with Finance for grant initiation and closing
  • Coordinate any IRB approvals required for projects, if required.
2. Project/budget administration
  • Maintain approved and updated project budgets to facilitate ongoing financial analysis
  • Prepare financial reports in accordance with IVI and/or sponsor templates and guidelines
  • Support preparation of budget and expenditure projections
  • Provide support in planning, monitoring and validating resource (FTE & external) utilization
  • Monitor and validate individual project cost expenditures, analyze financial status, and advise project team members on funding execution
3. Logistics and administration
  • Provide logistics support in procurement for the project and functions
  • Provide logistic/administrative support in arranging meetings, including taking meeting minutes, conferences, workshops etc.
  • Coordinate and support disbursement of project funds
  • Manage project archiving system
Job Requirements and Qualifications 1. Education Requirements
  • Bachelor’s degree
2. Related Field Work Experience
  • 3+ years
3. Technical and Professional Skills / Knowledge
  • EU Grant requirements knowledge
  • Knowledge in accounting and finance
  • Knowledge of general administrative procedures and guidelines
  • Proficiency in MS Office and web-based applications
  • Knowledge in project management
4. Language Proficiency
  • Fluency in English – Swedish is a plus


Apply for job
To help us track our recruitment effort, please indicate in your cover/motivation letter where (tendersglobal.net) you saw this posting.



  • Stockholm, Sweden Plan International Full time

    tendersglobal.net JOB DESCRIPTION We are seeking a Project Administrator for a 2-year-regular position (renewable) to work within the Europe Regional Office unit at the International Vaccine Institute in Seoul, Korea. (Duty station : Stockholm, Sweden) Job Description This job is responsible for providing administrative and logistics support to Project...


  • Stockholm, Sweden Plan International Full time

    tendersglobal.net JOB DESCRIPTION We are seeking a Project Administrator for a 2-year-regular position (renewable) to work within the Europe Regional Office unit at the International Vaccine Institute in Seoul, Korea. (Duty station : Stockholm, Sweden) Job Description This job is responsible for providing administrative and logistics support to Project...


  • Stockholm, Stockholm, Sweden Handelshögskolan i Stockholm Full time

    You will work broadly on administrative tasks throughout the Facility department. You will report to the Facilities Director and be part of a small team where everyone supports each other. There is an ongoing development focusing on structure, transparency, and efficiency within the department, and you will play a central role in this initiative. The role...


  • Stockholm, Stockholm, Sweden Electronic Arts Full time

    At DICE, we believe our people are the backbone and driving force to our creative products, and are always looking for diverse creators that can help us make our studio the best in the industry. We have a lot of exciting things going on at DICE and are looking for a collaborative and operational person to join our team. You will support our projects and our...


  • Stockholm, Stockholm, Sweden Rejlers SWEDEN Full time

    Rejlers is one of the leading engineering consultancy companies in the Nordics and an established competence company with a long tradition of driving complex projects in industry, energy, infrastructure, buildings, and communication & security.A profound digital transformation is currently being undertaken by our clients, and large investments in the digital...


  • Stockholm, Stockholm, Sweden HVD Group Full time

    Filter Early 2024, EQT and Adelis took a decisive step to jointly invest in HVD Group, further expanding our fantastic group with the addition of Next One Technology and Craftnote. HVD group provides cloud-based software to customers working in the field of installation and construction across Europe, offering modern solutions to an entire industry in dire...

  • Project Manager

    2 weeks ago


    Stockholm, Sweden TMF Group Full time

    About the company: In TMF we are leading providers of critical administrative services all around the world! Currently we have the best professionals dispersed in 125 offices located in 87 countries. We have more than 11,000 experts in accounting, tax, payroll and global entity management that are key to the success of multiple international...


  • Stockholm, Sweden Netflix Full time

    We are seeking an Administrative Assistant to support executives in the mid-sized Business & Legal Affairs teams based in Berlin and Stockholm. The successful candidate will be self-motivated, quick-thinking, flexible, and able to pivot when necessary. This role will juggle multiple responsibilities with a strong emphasis on organization and unwavering...


  • Stockholm, Sweden Electronic Arts Full time

    Requisition Number:183918Can this position be remote?: No We are a global team of creators, storytellers, technologists, experience originators, innovators and so much more. We believe amazing games and experiences start with teams as diverse as the players and communities we serve. At Electronic Arts, the only limit is your imagination. At DICE, we believe...


  • Stockholm, Stockholm, Sweden Nordea Bank Full time

    Job ID: 21578Are you skilled in project delivery and have an interest in Business Continuity and Crisis Management? You could be the newest member of our Group Business Support (GBS) Risk Reduction Plans Project Management Office (PMO) team.At Nordea, we are dedicated to being a reliable partner for our customers and society. Compliance and integrity are...

  • ERP Administrator

    4 weeks ago


    Stockholm, Sweden Acronis Full time

    Acronis is a world leader in cyber protection—empowering people with cutting-edge technology that enables them to monitor, control, and protect the data that their businesses and lives depend on. We are looking for an ERP Administratorwho is ready to join our mission in creating a #CyberFit future! The ERP Administrator will be responsible for managing...


  • Stockholm, Stockholm, Sweden SAS Cargo Group AS Full time

    Press Tab to Move to Skip to Content Link Select how often (in days) to receive an alert: City: Stockholm-Arlanda Job Function: Administration Role SAS is now looking for Manager Crew Base Support ARN The Crew Base Support ARN function provides front office support to SAS Scandinavia, Link and Connect Flight Crew (Cabin and Flight deck) throughout the...


  • Stockholm, Sweden Nordea Bank Full time

    Job ID: 21578  Are you experienced in project delivery and do you have a background or interest in Business Continuity and Crisis Management? Then you might be our new colleague in the Group Business Support (GBS) Risk Reduction Plans Project Management Office (PMO) team.  At Nordea, we’re committed to being a partner our customers and society...


  • Stockholm, Stockholm, Sweden Goahead Full time

    At EF World Journeys, we believe that the best way to learn about the world is to experience it. EF Go Ahead Tours and EF Ultimate Break are divisions of EF World Journeys, and we strive to make world travel easy. We want to empower travelers of all ages to get out there and experience something new on our guided tours. If you share this passion for opening...


  • Stockholm, Stockholm, Sweden EF Education First Gruppe Full time

    EF Academy-International Boarding Schools Non-residential Reports to: Head of School This coordinator position serves the crucial functions of gathering, updating, and maintaining employee data and supporting the Senior Leadership Team with administrative tasks to support the strategic operations of the campus. Tracking employee compliance regarding...

  • NPD Project Manager

    2 weeks ago


    Stockholm, Stockholm, Sweden Estrid Sweden Full time

    Hey you,Since you've ended up on this page, it must mean that you're interested in potentially working at Estrid We're so honored. Let us take you through what this role and working with us could look like.We won't lie - this is not your average company. We are a group of dreamers and doers, on a mission to create the world's greatest consumer brand(s) and...

  • Project Manager

    2 weeks ago


    Stockholm, Stockholm, Sweden Quest Consulting Sverige AB Full time

    Bli en del av ett spännande företag och en viktigt del av den gröna omställningen.Driv projekt på plats och supporta i offertfasenSom Project manager jobbar du nära vår kunds övriga funktioner inom Service & Installation så som Sales och Sitemanager. Du kommer variera ditt arbete med viss del på kontoret och viss del ute på projekt. Du kommer ha...


  • Stockholm, Stockholm, Sweden Bonava Full time

    Are you passionate about people and culture? Are you committed to creating efficient and insight-driven HR? And do you get inspired by improvement projects, great platforms and valuable people analytics solutions? If so, this role and HR team might be something for you We are now looking for a driven HR-colleague to join our team for at least 18 months to...


  • Stockholm, Sweden Nordea Bank Full time

    Job ID: 24588 Senior Project Leader driving Business Change - Group Financial Crime Prevention Do you want to work on strategically important topics contributing to the fight against financial crime? We are looking for a Senior Project Leader to drive complex business change projects, and develop an E2E project portfolio management capability,...


  • Stockholm, Stockholm, Sweden MultiMind Bemanning AB Full time

    We are currently looking for a Marketing automation and Project lead to an exciting opportunity with our client Samsung This is a consultancy opportunity starting ASAP.About the company:Everything we do at Samsung is driven by an unyielding passion for excellence—and an unfaltering commitment to develop the best products and services on the market. In...