Senior Executive, QHSE

FLEET Management Limited
Our 30-year journey rides on the passion of over 24,000 seafarers and 1,000 onshore professionals. Today, we are one of the largest independent third-party ship management companies managing over 600+ diverse types of vessels.
Headquartered in Hong Kong SAR, China, we operate on a global scale having 27 offices in 12 countries. Our client base spans over 100 world-class ship owners, including Fortune 500 companies from China, Greece, India, Japan, Korea, Netherlands, Norway, Turkey and the USA, among others.
In a shore career at FLEET, you will be working with a team of a highly passionate, self-driven and committed group of people. We aim to be a place where you can achieve your full potential, regardless of your background. We are looking for individuals who are ambitious about making a strong contribution to FLEET's short and long-term sustainable growth – whether you are dealing directly with clients or working in a role supporting the business, such as technology, legal or communications.

Job Position Summary

This role supports compliance and sustainability by managing vessel data, finances, and documentation while coordinating with teams, owners, and managers for accuracy.

Key Roles and Responsibilities

ROUTINE TASKS 

•Maintain records of submissions and communications for designated Wet and/or Dry vessels.

•Assist in organizing and managing compliance documentation.

•Collect, verify, and maintain fuel consumption data from vessels.

•Ensure receipts of EUAs, financial securities and penalty payments ae properly recorded.

•Ensure proper documentation of zero-emission technology usage as applicable.

•Maintain and manage the EU Allowances (EUAs) account monthly.

•Generate reports for internal reviews and regulatory compliance tracking.

•Use digital tools to streamline and automate data collection processes.

•Support data collection efforts for GHG intensity assessments and compliance reporting.

•Assist in identify and rectify discrepancies related to cargo, fuel usage, port calls, and other vessel operational data.

INTERNAL PARTIES COORDINATION (TECH, IT, ASSIGNED VESSELS, ACCOUNTS) 

•Assist sustainability and operations teams with emissions tracking and compliance efforts.

•Coordinate with accounts for managing financial securities, penalty payments, and fund updates.

•Respond to internal requests for voyage-related data, including proof of sustainability (POS) and fuel data specifics.

•Assist in the organization and archiving of compliance-related documentation.

EXTERNAL PARTIES COORDINATION (SHIP OWNERS, PREVIOUS MANAGERS) 

•Work with vessel owners to secure funds and maintain updated financial security records.

•Coordinate with previous managers to compensate for compliance deficits for newly acquired vessels.

•Address inquiries from vessel owners regarding voyage-related compliance data.

STAFF MANAGEMENT 

•Ensure that due care is maintained for office discipline/ decorum and work timings.

•Assist in streamlining workflows to improve efficiency in compliance documentation and reporting.

•Contribute to the development of best practices for data validation and accuracy in compliance tracking.

Job Experience, Functional Knowledge and Qualifications

•Any Graduate preferably bachelor's degree in science, Commerce, Arts 

•Degree or Knowhow of environmental science, Maritime, Logistics, or a related field will be added advantage.

•Prior experience in shipping and compliance monitoring is preferred.

•Strong analytical skills with the ability to interpret and process complex data sets.

•Proficiency in using digital tools for data collection and reporting.

•Excellent communication and coordination skills to work with internal and external stakeholders.

•Ability to manage multiple tasks and prioritize effectively in a deadline-driven environment.

•Strong team player with a positive working attitude

Fleet Management Limited is committed to diversity, equity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by local laws.