Business & Office Coordinator

About The Role
We're looking for an energetic, hands-on, and proactive Business & Office Coordinator to join our team in Stockholm.

In this role, you'll be at the heart of our company culture — creating a welcoming, fun, and inspiring workplace while supporting company events, employee experience, and executive projects. You'll help bring our team together and make our office a place people truly enjoy coming to.

This is an on-site role based in our beautiful office in central Stockholm. You'll work close with our CFO and the management team and will report to the Head of People & Culture.

If you love variety, enjoy helping others, and are eager to learn and grow in a dynamic environment, this is the perfect opportunity for you.

What You'll Do
Office Environment & Culture

• Make our office a welcoming and cozy space where people love to work.
• Manage daily office logistics — supplies, deliveries, and workspace setup.
• Drive initiatives that boost team spirit and make the workplace engaging and fun.

Event Coordination

• Plan and organize internal and external company events — from team offsites to client workshops.
• Coordinate with venues, vendors, and partners to ensure smooth execution.

Employee Experience

• Support managers and HR in creating a great employee experience throughout the entire journey — from onboarding to offboarding.
• Help maintain a positive and safe work environment.

Executive & Project Support

• Assist executives with ongoing projects, research, and coordination tasks.
• Follow up on action points and keep cross-functional projects on track.
• Prepare documentation and light presentations when needed.
• Support the Executive Team with administrative tasks.

Who You Are
You bring a positive attitude, curiosity, and eagerness to learn. You're someone who:

• Is hands-on, organized, and enjoys taking initiative.
• Thrives in a coordination role with many touchpoints across the business.
• Communicates clearly and enjoys helping others succeed.
• Structured, solution-oriented, and skilled at prioritizing.
• Is looking for a role where you can grow — whether in operations, people, events, or project management.

Qualifications
We value mindset and attitude above all — we're looking for the right person to grow with us. Beyond that, we're looking for someone who has:

• A university degree (a plus but not required)
• Fluency in Swedish and English; other languages are a bonus
• Previous experience in office management, administration, finance, or customer service (a plus but not required)
• Strong proficiency in Microsoft Office

About Mitigram
Mitigram is the leading digital platform for global trade financing. We're on a journey to build the largest and most comprehensive trade finance network, leveraging data to enable insights and accelerate the digitalization of global trade and trade finance.

We're a truly international team representing many different backgrounds and cultures. We value collaboration, and we take pride in our warm and friendly atmosphere. We also make time to have fun together — from our traditional weekly fika to after-work gatherings and workout sessions.

Hi from your manager
Hi I'm Angelica, Head of People & Culture here at Mitigram — and I'll be your manager if this turns out to be the right match.

My mission at Mitigram is to continue building a strong People foundation that enables Mitigram to grow and thrive — and me and the management team, need your help to make that happen.

As a manager, I believe in mutual trust, collaboration, and personal growth. I'll trust you to bring positive energy to the team, take ownership and create structure, keep things running smoothly, and build an environment where people feel inspired and connected. In return, you can trust me to provide the support, tools, and environment you need to succeed — and to genuinely enjoy coming to work.

Collaboration is very important for us at Mitigram. You'll play a key role in bringing people together and strengthening our culture. In our team, we care about each other and about Mitigram's success — we laugh a lot, support one another, and celebrate our wins together.

I hope you'll want to be part of this journey and become part of our amazing team

What happens next?
If you believe you will be a good match for this role, we encourage you to apply as soon as possible We will review applications on a rolling basis.

At Mitigram, we're open and curious, so if you are not entirely confident you meet our exact criteria, apply anyway —we value many other qualities as well. We're committed to building an inclusive and diverse team.

Reference and Background Checks
As part of the recruitment process, we will ask the final candidate for references and conduct a background check.