Executive Assistant to the Head of Business Area Aeronautics

Make an impact at the heart of a world-class aerospace organisation

We are looking for a skilled and proactive Executive Assistant to support the Head of Business Area (BA) Aeronautics. If you thrive in a fast-paced environment where we value teamwork and collaboration, this could be your next step.

As Executive Assistant, you will be a trusted partner to the Head of BA Aeronautics and a central point of coordination within the BA management team. You will ensure smooth daily operations, support administrative development across the business area, and help maintain strong communication flows. You will work in an organisation experiencing significant growth and transformation, where adaptability and a positive mindset are essential.

Key responsibilities include:

• Providing daily support to the Head of BA Aeronautics – planning, prioritising, and following up on key tasks and activities
• Managing calendars, travel arrangements, correspondence, and administrative processes
• Coordinating leadership team meetings, including agenda preparation, documentation, and minute-taking
• Acting as a liaison between senior leadership, internal stakeholders, as well as external partners and suppliers
• Coordinating effectively across the wider company, ensuring smooth collaboration and alignment with senior administrative colleagues within the Saab Group
• Providing occasional administrative support to the Deputy Head of BA
• Leading and developing the BA's administrators' network, driving efficiency and modern ways of working to strengthen collaboration and administrative excellence
• Planning and delivering selected employee-appreciation initiatives and events, contributing to a positive, engaging, and inclusive workplace culture

At Aeronautics, we design, develop, and produce cutting-edge aircraft systems and technologies that help shape the future of aerospace. With significant ongoing growth and investment, this is a particularly exciting time to join us. You will work alongside highly competent and innovative colleagues in a forward-looking organisation where transformation, agility, and continuous improvement are part of everyday life — and where your contribution will truly make a difference.

You are a structured, service-minded professional with excellent communication skills and a natural sense of discretion. You thrive in a high-paced environment and remain positive and solution-oriented when facing change. You enjoy influencing ways of working, building strong internal networks, and helping to create a workplace where people feel supported and valued.

We believe you have:

• Relevant education in business administration, communication, or a related field
• Several years of experience as an Executive Assistant or in a similar senior administrative role within a large corporate environment
• Excellent organisational skills, a strong eye for detail, and the ability to manage multiple priorities in a dynamic setting
• A proactive approach and strong ability to handle change
• Excellent command of both English and Swedish, spoken and written
• High digital literacy and proficiency in Microsoft 365 and modern collaboration tools
• Interested in and/or experienced in using AI tools and technology to streamline processes
• Strong integrity and the ability to handle sensitive information with professionalism
• An interest in employee engagement and fostering a positive team culture

Some national and international travel will be required, as well as a driver's license.

This position requires that you pass a security vetting based on the current regulations around/of security protection. For positions requiring security clearance additional obligations on citizenship may apply.

Explore a wealth of possibilities. Take on challenges, create smart inventions, and grow beyond. This is a place for curious minds, brave pioneers, and everyone in between. Together, we achieve the extraordinary, each bringing our unique perspectives. Your part matters.

Saab is a leading defence and security company with an enduring mission, to help nations keep their people and society safe. Empowered by its 26,100 talented people, Saab constantly pushes the boundaries of technology to create a safer and more sustainable world.

Saab designs, manufactures and maintains advanced systems in aeronautics, weapons, command and control, sensors and underwater systems. Saab is headquartered in Sweden. It has major operations all over the world and is part of the domestic defence capability of several nations. Read more about us here

Kindly observe that this is an ongoing recruitment process and that the position might be filled before the closing date of the advertisement.