Executive Assistant to CEO

About us

At Legora, we're on a mission to transform the way lawyers work. Our AI-native platform lets legal professionals enhance their productivity and automate complex workflows. We collaborate closely with our clients and iterate at a market-leading pace. In a year, we have gone from an early MVP to tools used daily by thousands of lawyers, and are now scaling rapidly. We are here to win together with our team and clients, and carry the belief that life is too short not to accomplish something truly special.

You are joining an early-stage scale-up with exceptional product-market fit, trusted by global leaders like Cleary Gottlieb, Goodwin and Bird & Bird. Backed by over $110M in funding from top investors including ICONIQ, General Catalyst, Benchmark, Redpoint, and Y Combinator. And a world-class team from Google, Klarna, Spotify, Slack, and top tier consulting and law firms with infinite room to grow professionally.

The role

We're looking for an exceptional Executive Assistant to partner with our CEO and work closely with our Head of Operations.

This is not a traditional support role. You'll manage calendars, travel and logistics, but you'll also go beyond that: shaping how the company shares information, stays aligned, and operates day-to-day. You will help build and scale Legora as a company and set the operating model. From planning key internal moments to improving workflows, you'll bring structure to complexity and free up time where it matters most.

This is a foundational role with broad exposure across the organisation, board and beyond. If you're proactive, love details, and thrive in high-velocity environments - we'd love to meet you.

What you will be doing:

Own calendar, travel logistics and email for our CEO - not just managing their time, but designing it to reflect shifting priorities and strategic focus.

Coordinate internal and external meetings across multiple time zones - making sure every touchpoint is prepared, purposeful and followed up.

Lead planning and execution of key team moments - including recurring meetings, offsites, workshops and informal gatherings.

Triage inbound requests, protect focus time and help communication flow smoothly across the team.

Partnering closely with our CEO and Head of Operations to flag blockers, support decision-making and help the company stay one step ahead.

Provide operational support to keep projects, initiatives and team collaboration on track.

Take initiative to improve the way the team operates - spotting friction points and building better systems.

What you bring

5+ years experience in roles like Executive Assistant, Team Coordinator or Business Operations - ideally in a high-growth or international environment.

A proactive, problem-solving mindset - you act before issues arise and take full ownership.

Deep attention to detail and a love of structure - you make things faster, smoother, clearer.

Strong communication skills - fluent in English (Swedish is a plus), confident in handling sensitive or high-stakes communication.

High discretion and maturity - you know how to navigate different stakeholders and build trust.

Comfort with tools like Google Workspace, Slack and Notion - and a quick learner when new systems come in.

A genuine desire to support others and make the team better - you take pride in the work behind the scenes.

What makes this role special 

You won't simply be executing tasks on behalf of others; you'll play an active role in designing better ways of working across the company. The position comes with high exposure, giving you the chance to work closely with our CEO and build relationships across the company. And as Legora grows, so too will this role, providing you with opportunities to shape your own career path - whether that leads toward business operations, people-focused tracks, or team leadership.