Global Facility Coordinator

About Us
Legora is on a mission: to redefine how legal work gets done. From the very start we have been very clear about the fact that we are not building a solution for lawyers, we are building it with them, because it is the only way to make sure it gets done the right way; working side-by-side every step of the way.

Our AI-native workspace empowers legal professionals not just to work faster - but to ask better questions, unlock new insights. Every day, we push the boundaries of legal tech to make complex processes smarter, faster, and more human. From thousands of documents analysed in minutes to intelligent workflows designed in collaboration with leading practices, we're turning possibility into reality.

Today we are trusted by global firms like Cleary Gottlieb, Goodwin, Bird & Bird and Linklaters in over 40 countries, but we have no plans on stopping here. We ship fast, we iterate effectively, and we scale rapidly - not by accident, but by design.

When you join Legora, you become part of a team that believes "good enough" isn't good enough and that the way to win is together, by empowering lawyers to do their best work with technology that truly understands them. If you're excited by building from first principles, working with exceptional people, and accelerating change in a high-stakes, high-impact domain—then this is the moment and the place.

We're not just shaping the future of legal tech — we're defining it. Ready to join us in building the intelligent future of law?
The Role
We're seeking a
Global Facility Coordinator
to own and scale our physical footprint as Legora grows across the world. You'll lead the procurement, setup, and management of our offices from Stockholm to new markets in Europe, the US, and beyond. We are growing fast, quickly opening new offices and outgrowing existing ones. We need a builder.

This is a hands-on, strategic, and operational role. You'll handle everything from scouting new office spaces and negotiating contracts to managing logistics, vendors, and workspace experience. As one of the few people with visibility across all offices, you'll play a key role in ensuring every Legora space reflects our culture of excellence, speed, and care.

You'll also act as the go-to person for all office-related needs — the kind of person who gets things done, solves problems before they appear, and helps the company scale smoothly as we expand globally.

What You'll Do
Global Expansion & Procurement

• Lead end-to-end office procurement and setup in new markets — from space search and evaluation to contract negotiation and build-out.
• Develop scalable processes for office sourcing, vendor management, and compliance across geographies.
• Partner closely with leadership to ensure commercial terms, timelines, and office locations align with company growth plans.

Facility Operations

• Oversee daily operations of all offices, ensuring functionality, safety, and a premium workplace experience. Together with a global team of office coordinators.
• Work together with IT and Security to manage vendors and service providers across cleaning, maintenance, IT infrastructure, and office services.
• Design systems to ensure operational excellence and consistency across global offices.

Contract & Vendor Management

• Negotiate and manage leases, renewals, and service contracts in partnership with the Head of Operations.
• Track key dates, obligations, and budgets — ensuring cost efficiency and compliance.
• Build and maintain strong relationships with brokers, landlords, and vendors.

Office Experience

• Create thoughtful, functional, and inspiring work environments that reflect Legora's culture and values.
• Partner with People Operations to support onboarding, events, and day-to-day workspace needs.
• Anticipate and solve problems across any area of office life — from logistics to employee experience.

Scalability & Process

• Build repeatable playbooks for office setup and management in new cities.
• Ensure all operational, legal, and financial aspects of facilities are aligned with local regulations and global standards.
• Identify and execute opportunities to optimize space usage, reduce costs, and enhance team experience.

Who You Are

• Resourceful. You know how to get things done with limited resources and tight timelines.
• Operationally strong. You bring structure, process, and accountability to complex projects.
• Commercially sharp. You can evaluate deals, negotiate contracts, and spot opportunities.
• Hands-on. You're not afraid to roll up your sleeves — whether it's setting up desks or leading vendor RFPs.
• Global mindset. You're comfortable working across borders, time zones, and cultures.
• Collaborative. You thrive in fast-paced environments and enjoy partnering with teams across functions.

What We're Looking For

• 7+ years of experience in facilities, real estate, or operations roles within high-growth companies or global organizations.
• Proven track record in office procurement, setup, and contract negotiation.
• Experience managing vendors and budgets across multiple regions.
• Strong project management and communication skills, with attention to detail and follow-through.
• Comfort operating autonomously while maintaining alignment with leadership.
• Excitement about building the physical foundation of a fast-growing global company.

Legora is an Equal Opportunity Employer
At Legora, we believe great teams are built on diversity of thought and experience. We're proud to be an equal opportunity employer and committed to creating an inclusive, high-performance culture where everyone can do their best work. We welcome people of all backgrounds and don't discriminate based on race, color, religion, national origin, gender, gender identity or expression, sexual orientation, age, disability, veteran status, or any other characteristic protected by law.