Business Operations Specialist

Position Summary

As a Business Operations Specialist you will play an important role in ensuring excellent execution of agreed activities in a compliant, high quality and timely manner.

You will own the copy approval process of created content and take personal accountability on key departmental and organizational projects. You will be a business partner in the p2p process and manage key administrative routines to ensure a high-quality performing organisation.

GSK remains committed to achieving bold commercial ambitions for the future. By 2031, we aim to deliver £40 billion in annual sales, leveraging our existing strong performance momentum to significantly increase our positive impact on the health of billions of patients globally. Our Ahead Together strategy is centred on early intervention to prevent and alter the course of disease, thereby protecting people and supporting healthcare systems.

Our diverse portfolio consists of vaccines, specialty medicines, and general medicines.

Through continuous innovation and a dedicated focus on scientific and technical excellence, we strive to develop and launch new, groundbreaking treatments that address critical health challenges.

We create a place where people can grow, be their best, be safe, and feel welcome, valued and included. We offer a competitive salary, an annual bonus based on company performance, healthcare and wellbeing programmes, pension plan membership, and shares and savings programme.

Discover more about our company wide benefits and life at GSK on our webpage Life at GSK | GSK

Key Responsibilities

• Assist the implementation, localization and approval of content/material (CL). 
• Key point of contact with vendors and suppliers, relevant for the functions. 
• Support the team in engagements, activities, and meetings (internal/external) including webinars, Veeva engagement.
• Support Brand Manager to execute updates on GSK Websites. 
• Single accountable to have, "up to date and approved" material in stock at the warehouse.
• Single accountable for sending required content, information as patient organisation sponsorships etc to authorities as LIF etc.
• Run self-governed projects.
• Initiate, compose and distribute correspondence on routine matters.
• Administrate conferences, webinars and other internal meetings, including companywide conferences when needed.
• Responsible for department administration according to agreed routines as if delegated draft agreements, process the signature process and tracking, store agreements.
• Follow the finance routines regarding e.g. Purchase orders, contracts, invoices and be an active and coordinating partner in A&P (Sales& Marketing spend vs budget) follow up meetings.
• Develop a strong cross functional working relation within relevant functions.
• Administrative support to customer facing functions as relevant ie speaker programme, ad board, and track compliance WoW.
• Support function in investigation to find relevant information in compliance review regards manage monitoring and audits.

Why you?

Basic Qualifications & Skills:

We are looking for professionals with these required skills to achieve our goals:

• University degree
• Proficiency in English and Swedish
• Prior experience of commercial coordinator or medical coordinator
• Experience of project management and interaction with suppliers
• Proven ability of cross-functional teamwork and track record of meeting deadlines
• Comfortable with complex multi-stakeholder projects

Preferred:

Please note the following skills are not necessary, just preferred, if you do not have them, please still apply:

• Digital Marketing Diploma
• Strong attention to detail and accuracy
• Superuser in at least one of these areas: Efpia – Transfer of Value management, Tender coordination, Veeva Engage Management, Content Lab, Warehouse routine matters or Ariba/SAP- Finance systems.
• Coordinate Company common email inboxes.

Closing Date for Applications – 07 November 2025 (COB)

Please take a copy of the Job Description, as this will not be available post closure of the advert. 
When applying for this role, please use the 'cover letter' of the online application or your CV to describe how you meet the competencies for this role, as outlined in the job requirements above. The information that you have provided in your cover letter and CV will be used to assess your application.

Why GSK?
Uniting science, technology and talent to get ahead of disease together.

GSK is a global biopharma company with a purpose to unite science, technology and talent to get ahead of disease together. We aim to positively impact the health of 2.5 billion people by the end of the decade, as a successful, growing company where people can thrive. We get ahead of disease by preventing and treating it with innovation in specialty medicines and vaccines. We focus on four therapeutic areas: respiratory, immunology and inflammation; oncology; HIV; and infectious diseases – to impact health at scale.

People and patients around the world count on the medicines and vaccines we make, so we're committed to creating an environment where our people can thrive and focus on what matters most. Our culture of being ambitious for patients, accountable for impact and doing the right thing is the foundation for how, together, we deliver for patients, shareholders and our people.

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GSK is an Equal Opportunity Employer. This ensures that all qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), military service or any basis prohibited under federal, state or local law.

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