Project and Administrative Assistant

3 days ago

Uppsala, Uppsala, Sweden Q-Med AB Full time 450,000 - 550,000 per year

Title: Project and Administrative Assistant - Global Medical Affairs (GMA AX)

Location: Uppsala, Sweden

Join Galderma, a leading global dermatology company with a strong international presence and a commitment to innovation, collaboration, and excellence. We offer exciting opportunities for personal and professional development in a dynamic and purpose-driven environment.

About the role:

We are currently seeking a proactive and detail-oriented Project and Administrative Assistant to support our Global Medical Affairs Strategy Aesthetic team. Although based in Sweden, this role is embedded in a truly international team and requires a strong understanding of global working styles and cross-cultural collaboration.

Key Responsibilities

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Lead the coordination and administrative execution of strategic and tactical Medical Affairs projects in alignment with company policies and procedures.

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Provide high-level administrative and operational support to the Department Head and associated teams.

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Manage logistics and administrative coordination for key medical customer-facing activities, including major global congresses and events, ensuring timely planning and flawless delivery.

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Oversee procurement and financial processes, including purchase requests, vendor contracts, and invoice tracking, in compliance with internal guidelines.

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Maintain departmental infrastructure including SOPs, training materials, archives, and digital collaboration platforms to ensure audit readiness and operational efficiency.

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Act as a central liaison between internal stakeholders and external partners, ensuring effective communication, follow-up, and execution of cross-functional initiatives.

Qualifications:

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High school diploma or higher education in a relevant field.

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Excellent fluency in English is required; proficiency in Swedish is an advantage. Strong ability to read and write professional documents in English is essential.

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Solid experience in administrative management, project coordination, financial processes, and working in dynamic organizations undergoing change.

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Previous experience providing administrative support to a manager with both local and international responsibilities.

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Demonstrated ability to take ownership and work independently, with strong organizational skills and the capacity to manage multiple priorities in a fast-paced environment.

What We Offer:

At Galderma, you'll be part of a global team driving impactful medical initiatives. You'll work in a collaborative, international setting that fosters growth, innovation, and continuous learning.

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