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Executive Assistant

2 weeks ago

Solna Municipality, Sweden Solna - Vattenfall Full time

Solna - Vattenfall is seeking a skilled and organized Business Operations Specialist to join our Procurement team. As a key member of the team, you will provide expert administrative support to our Chief Procurement Officer (CPO) and the Director Procurement C&S.

The ideal candidate will possess excellent problem-solving skills, a proactive approach, and the ability to work effectively in a fast-paced environment. You will be responsible for organizing meetings, preparing presentations, and maintaining accurate records. Additionally, you will act as a liaison with other departments and coordinate Procurement committee/board meetings.

To succeed in this role, you must have strong analytical abilities, excellent communication skills, and the ability to work independently. Experience in event organization and proficiency in O365 are highly desirable. We offer a dynamic and challenging work environment where you can grow professionally and develop new skills.

  • Key Responsibilities:
  • Provide administrative support to the CPO and the Procurement Director C&S
  • Organize, prepare, and perform supporting tasks for management team meetings
  • Screen calls and emails for the CPO and the Procurement Director C&S
  • Maintain calendars, schedule meetings, and arrange logistics for both internal and external meetings
  • Compile supplier profiles
  • Uphold an orderly system for correspondence and other documents