Site Administration Lead

7 days ago


Lysekil Municipality, Sweden TN Sweden Full time
Job Description

The Site Administrator is a multifaceted position responsible for overseeing various administrative functions at the construction project site. As the liaison between the site and the EPCM contractor, the Site Administrator ensures smooth operations and effective communication.

Key Responsibilities:
  • Handle all employee-related matters for all staff members, including mobilization, contracts, working hours, payroll, and training to ensure compliance with legal requirements.
  • Coordinate accommodation (both temporary and permanent) and vehicle-related needs, as well as handle business travel arrangements and expenses.
  • Oversee the provision of personal protective equipment (PPE) and assist with IT-related tasks, including building laptops for staff.

Liaison with Head Office:

  • Collaborate with Head Office to address issues beyond the site's scope and escalate unresolved matters as needed.

Financial Administration:

  • Manage site expenditure, including the site's bank account and credit card, and process payments to suppliers and landlords.
  • Perform monthly reconciliation and maintain a cashbook for audit purposes.

Facilities Coordination:

  • Organize office facilities, including space planning and stationery supplies, and manage consumables to ensure efficient resource utilization.

Security and Access:

  • Issue security passes to all personnel, including staff, contractors, and vendors, and maintain records of pass issuance, approvals, and instructions.

Local Leasing and Purchasing:

  • Arrange local leasing agreements for equipment or facilities as needed.

Event Organization:

  • Coordinate project-related, corporate, and social events.
Qualifications and Skills:
  • Education: A high school diploma or equivalent is required, while additional relevant certifications or a bachelor's degree in a related field are advantageous.
  • Experience: Typically, 3-5 years of experience in administrative roles, preferably in construction or project management, with strong organizational and communication skills.
  • Skills: Attention to detail, problem-solving abilities, familiarity with financial processes and IT tools, and the ability to work collaboratively with diverse stakeholders.


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