Executive assistant

4 weeks ago

Solna, Sweden Vattenfall AB Full time


In the role as an Executive assistant you will become an integral part of a a collaborative team, surrounded by supportive and capable colleagues that drives Vattenfall’s sustainability agenda. The work environment is fast-paced and dynamic, calling for precision, integrity, creativity, and the ability to perform effectively under pressure. You will be able to independently run both shorter and more continuous initiatives, e.g. update and maintain Vattenfall’s sustainability content on the web and in power point presentations, coordinate the units Health & Safety activities, run benchmarks etc. Therefore you should be comfortable in making your own decisions.

We constantly develop and refine VF’s strategy and processes, where sustainability is an integral part, which means you will be part of shaping VF’s future agenda, with extra emphasis on social aspects like human rights and impacts of the energy transition

As Executive assistant you will support the Vice President Sustainability and the Director Sustainable supply chain, by organizing all the engagements and performing the administration in a pro-active and structured way. This also includes working with the Sustainability Team and organizing the team meetings. You run the VP Sustainability office under minimal supervision with considerable latitude for running own initiatives and independent judgement.

Your tasks and responsibilities include: 

  • Being the trusted hub for all arrangements that concerns the Vice President Sustainability, including maintaining calendar, manage emails, schedule and prioritize internal and external meetings and make the logistical arrangements necessary.
  • Creating and preparing oral and PowerPoint presentations and decision material and support with formulating key messages
  • Performing analyses, benchmarks and preparing presentations for senior stakeholders
  • Prioritize inquiries and requests, in some cases respond or forward to others, make judgements and recommendations to ensure smooth day-to-day engagements
  • Coordinating management activities of the SF Sustainability Team, including organizing (planning, preparing and performing) tasks related to the Sustainability Team meetings (incl taking minutes), Health & Safety related activities, and secure effective routines
  • Providing administrative support including managing invoicing processes, expense tracking, and reconciliations for the Sustainability department, ensuring compliance with financial policies and procedures.
  • Being one step ahead in supplying accurate information of internal and external meetings and events.
  • Act as a liaison and provide support to the Sustainability team


Din bakgrund

Your profile

To be successful you will need to have sound judgement, analytical capacity, multi-tasking ability and a drive to deliver. You are positive, like structure and administration and are interested in people and social interactions, and has a passion for sustainability. In addition to that you must be comfortable in making your own decisions. The work environment is fast-paced and dynamic, calling for precision, integrity, creativity, and the ability to perform effectively under pressure. In exchange, you'll become an integral part of a collaborative team, surrounded by supportive and capable colleagues that drives Vattenfall’s sustainability agenda.

Qualifications. 

  • Previous experience as an executive-level assistant or senior team administrator with broad responsibility.
  • Academic degree
  • Proficient with the full Microsoft 365 suite (Outlook, Word, Excel, PowerPoint, Sharepoint, etc.) and comfortable to create professional PowerPoint presentations
  • Its a plus if you have experience of using SAP or similar financial systems and are comfortable with purchase orders/invoices and financial processes

As a person. 

  • you have strong verbal, written and interpersonal communication skills.
  • You have the ability to cope with strict deadlines and pressure
  • you have strong organizational and coordination skills.
  • you have the ability to prioritize your own workload, organize time and tasks efficiently and be proactive.
  • You have the ability to undertake research and assimilate and summarize information.
  • You learn fast and adapt easily to new circumstances.
  • You are a team player, but you also can work independently.

Language.

You are fluent in Swedish and in English and have experience from working in multinational teams and organisations.


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