Business Assistant

2 weeks ago

Lund, Sweden BioInvent Full time

BioInvent ‘s activity spans all aspects of drug development, from discovery, preclinical and translational research, to manufacturing and clinical development.

Together we are creating the exciting future of BioInvent, and we welcome you to be part of it – as our

Business Assistant & Event Coordinator to the Clinical team

With several projects ongoing in clinical development and a number of different strategic alliances with international partners, we are looking for logistic and administrative Alliance management support to ensure excellent relationships and highest level of execution of meetings and exchanges with all our partners and stakeholders, including key opinion leaders, clinical investigators, clinical research organizations, and strategic partners.

The main responsibilities are to provide support for the management of all ongoing Alliances and Clinical partnerships making sure that BioInvent entertains the best possible relationships with its partners.

The tasks will include:

  • Organization of all logistic and administrative aspects of scientific events such as KOL meetings, meetings with clinical investigators, meetings with CROs, or other established or potential partners.
  • Maintaining up-to-date documentation -most importantly graphic, Word documents and PowerPoint presentations- of all clinical projects to ensure timely and effective communication with partners and other stakeholders.
  • Scheduling and managing the agenda of Project team meetings and Joint Steering committees with all partners to ensure compliance with BioInvent’s contractual obligations.

Other important tasks in this role are to:

  • Provide overall administrative support to the clinical team to ensure neat and timely delivery of abstract, posters, and article submissions to the different meetings during the year.
  • Provide overall administrative support to the clinical team, including travel coordination and calendar management of the CMO and the clinical team.
  • Assisting with effective and timely onboarding process of new employees as well as with ongoing tasks and requirements for all the members of the Clinical Team for a continuous efficient business environment.
  • Oversight and planning of attendance at scientific conferences, including timely registration, travel booking, abstract and poster submissions.
  • Support knowledge and information filing and sharing through appropriate tools (SharePoint, Teams)

Requirements & qualifications:

To succeed in this role, we believe you have a relevant bachelor’s degree or equivalent. You need at least 5 years of relevant experience within Biotech/Pharma industry.

Personal suitability is of great importance; therefore, you also need:

  • Demonstrated flexibility and professional maturity to readily understand priorities and anticipate needs.
  • Ability to manage conflicting priorities and deliver the most critical assignments.
  • Strong problem-solving skills, flexibility, proactivity, and reactivity.
  • To be a team player and work well independently with minimal supervision.
  • To be comfortable with working in a virtual team.
  • Willingness to perform a wide range of tasks (“can do attitude”) including working with confidential information.
  • You are enthusiastic, a kind person and enjoy creating results and achieving goals both individually and together with your teams.

Highly proficient in the use of graphic tools, Microsoft Office including PowerPoint, Word, Outlook, and Excel; excellent written and verbal communication skills including exquisite attention to details.

The position is based at the company headquarters in Lund, Sweden, with flexibility to working from home.

BioInvent is in a unique situation with great potential to change the future. If this is your profile and you would like to contribute to changing the way cancer is treated today, you are welcome to apply for the position, we want to hear from you

Please send us your application, personal letter and CV and tell us why you are the right person for this position, by the latest 27th of May 2024. Interviews will be held continuously which means the positions can be filled before the deadline.

BioInvent has a collective agreement and contact persons for the Unions are:
Ellinor Karlsson, Akademikerföreningen and Camilla Ljungkrantz, Unionenklubben.

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