Administrative Assistant

2 weeks ago

Ed, Sweden thementorscircle.com Full time
Overview:

We at The Mentors Circle have entire dedicated support from different Universities and colleges from abroad that help us in delivering the best services directly to our students. We let our students talk to the counsellors directly that helps in knowing which course and college/university are best for them.

Key Responsibilities:
  • Manage and coordinate office activities and operations to secure efficiency and compliance with company policies.
  • Answer and direct phone calls and take and relay messages.
  • Organize and schedule appointments meetings and events.
  • Assist in the preparation of regularly scheduled reports.
  • Develop and maintain a filing system.
  • Order office and kitchen supplies and maintain proper stock levels.
  • Provide general support to visitors.
  • Act as the point of contact for internal and external clients.
  • Write and distribute email correspondence memos letters faxes and forms.
  • Support the Marketing and HR teams with routine tasks.
  • Conduct research and prepare presentations or reports.
  • Handle sensitive information in a confidential manner.
  • Take minutes of meetings as required and distribute accordingly.
  • Coordinate travel arrangements.
  • Perform other administrative support tasks as needed.
Required Qualifications:
  • Proven work experience as an Administrative Assistant virtual assistant or office admin assistant.
  • Knowledge of office management systems and procedures.
  • Proficiency in MS Office (MS Excel and MS PowerPoint in particular).
  • Attention to detail and problemsolving skills.
  • Excellent written and verbal communication skills.
  • Strong organizational and planning skills.
  • Ability to prioritize tasks and work under pressure.
  • High school diploma; additional qualifications in Office Administration are a plus.
  • Discretion and confidentiality.
  • Professionalism and a proactive approach to work.
  • Reliability and time management skills.
  • Uptodate with advancements in office gadgets and applications.
  • Ability to multitask and prioritize daily workload.
  • Must be proficient in data entry and management.
  • Experience with office equipment (e.g. printers scanners).

communication,prioritization,proactivity,multitasking,office management,time management,organization,organizational skills,data entry,written communication,verbal communication,reliability,planning skills,confidentiality,ms office proficiency

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