Communications Assistant G4, Stockholm

3 weeks ago

Stockholm, Sweden UNHCR (United Nations High Commissioner for Refugees) Full time

GradeGS4

Staff Member / Affiliate TypeGeneral Service

ReasonTemporary > Temporary Assignment/ Appointment

Hardship LevelH (no hardship)

Family TypeFamily

Residential location (if applicable)

Target Start Date2024-05-01

Target End Date2024-10-31

Job Posting End DateMay 1, 2024

Standard Job Description

Communications Assistant
Organizational Setting and Work Relationships

The Communications Assistant will report to the Communications Officer and will have regular contacts within the office/unit involving exchange of information. S/he will also have limited external contacts on routine matters.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR's core values of professionalism, integrity and respect for diversity.

Duties
- Collect press-cuttings of articles in national, regional, international and periodicals that pertain to refugee related issues and to the work of the office.
- Compile and maintain the mailing list for press releases, information bulletins, etc and ensure timely despatch of information to media and other interested parties.
- Classify and maintain adequate stock of PI materials and promote sale of merchandise where appropriate.
- Maintain up-to-date the catalogue of PI material and types monthly report regarding sales and stocks for submission to PI at Headquarters in accordance with established guidelines.
- Provide clerical assistance with regard to PI events such as poster campaigns, exhibitions, and public awareness raising events.
- Respond to routine telephone and written enquiries from a variety of sources such as the media, the public, NGOs and government officials etc.
- Maintain PI files up-to-date.
- Have access to UNHCR's communication systems.

- Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
- Perform other related duties as required.

Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level
For G4 - 1 year relevant experience with High School Diploma; or Bachelor or equivalent or higher

Field(s) of Education
Not applicable

Certificates and/or Licenses
Business Administration; Journalism;
Social Science; or other relevant field.
(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience
Essential
Communication and computer skills. Excellent drafting skills as well as translation and interpreting skills.

Desirable
Completion of UNHCR Learning Programmes or specific training relevant to functions of position.

Functional Skills
IT-Computer Literacy
CO-Drafting and Documentation
MS-Translation
TI-Interpretation
(Functional Skills marked with an asterisk* are essential)

Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination, and abuse of power.
As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Desired Candidate ProfileSuitable candidate: Kira Tuominen

Kira just finished her 8-months long internship with UNHCR RNB Communications and External relations team, during which she not only achieved all her objectives and set tasks but also outgrew the internship role in her performance.

This particular role – Communications Assistant – will be focusing on on-going events and developments in Finland and UNHCR’s objective to be more seen and heard in Finnish/Finland’s media. These are tasks and areas in which Kira already proved her knowledge and professionalism during her internship as she was heavily involved in following and analyzing Finnish media, developments related to border area between Finland and the Russian Federation, as well as the legislation and processes related to the new law proposals regarding reception of asylum seekers in Finland. Kira is Finnish native speaker and very much interested in the events happening in Finland and all the developments that are concerning UNHCR, human rights and protection of refugees and asylum seekers.

Overall, Kira has good knowledge of political and media situation in Finland, she has experience in working on migration and forced displacement issues, not only with UNHCR but also prior to this experience. She has experience in media relations and reaching out to media representatives and finding ways how UNHCR can get the key messages across; she has good experience in social media and graphic design. Kira has good knowledge of Finland’s and international laws related to migration, forced displacement, human rights etc.
She has proved to be a good team-player, good judgment regarding prioritizing tasks, works independently under pressure and knows when to reach out to the rest of the team for advice or support.

Functional ClearanceThis position doesn't require a functional clearance

Required languages (expected Overall ability is at least B2 level)

,

,

Desired languages

,

,

Additional Qualifications

SkillsCO-Drafting and Documentation, IT-Computer Literacy, TI-Interpretation

Education

CertificationsBusiness Administration - Other, Journalism - Other, Social Sciences - Other

Work Experience

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