Workplace Site Manager

1 week ago

Stockholm, Stockholm, Sweden Ramboll Group AS Full time

Do you want to gain insights from a global company? Are you structured and want to contribute to company development in a changing environment?

If this sounds like you, or you're curious to learn more, then this role could be the perfect opportunity. Join our Workplace team as our new Site Manager and work with us to close the gap to a sustainable future.

Are you ready to take on a central role in enhancing workplace experiences and delivering exceptional service? As a Site Manager at Ramboll, you will be at the forefront of ensuring top-tier workplace services throughout your country. This dynamic role is your chance to shine and drive service delivery excellence, creating a best-in-class environment for Ramboll staff.

In this role, you will work closely with Country Workplace Manager, external service providers, and the wider Workplace function, fostering strong collaboration and teamwork. Your efforts will make an impactful difference, elevating the overall workplace experience and supporting our mission of excellence.

Join us and be a key player in transforming our workplace for the better

Key Responsibilities:
  1. Enhance Service & Experience: Develop detailed action plans based on survey results to elevate the service and experience for our staff.
  2. Office Relocation Projects
    1. Assist in Relocations: Provide critical support in local office relocation projects, ensuring a seamless transition.
    2. Oversee Workflows: Monitor and manage the incident reporting system, ensuring smooth operations and prompt resolutions for 'Happy Signals.'
    3. Support Escalations: Provide third-line support for escalations to guarantee effective and timely problem-solving.
    4. Supplier & Landlord Relations: Facilitate excellent communication and coordination with suppliers and manage landlord responsibilities.
    5. Optimize Energy Usage: Implement strategies to enhance energy efficiency within the workplace.
Car Fleet Management
  1. Coordinate with Suppliers: Manage the car fleet in collaboration with external suppliers for optimal operations.
ID-Card & Access Control Management
  1. Regulate Access: Oversee the issuance and management of ID cards and access controls for our facilities.
  2. Ensure Compliance: Administer the follow-up actions from fire inspections conducted by external suppliers to maintain safety standards.
  3. Efficient Management: Handle the invoice process with precision and accuracy.
Workplace Information & Communication
  1. Inform & Engage: Provide vital workplace information and communication to employees, leveraging platforms such as the intranet to keep everyone informed and connected.
Your new team

You will be part of Ramboll Global Workplace. Our focus is to deliver excellent service for our colleagues and develop the workplace and office environment. The team is based in Stockholm but includes employees all over the world.

About you

From the moment you start at Ramboll, we will support your personal and professional development so that you can continue to grow with the company. Whilst we look forward to supporting your continued learning and development, for this role we have identified some qualifications, skills, and capabilities that will set you up for success. These include:

  • A proactive approach, where you manage and prioritize tasks.
  • Positive with at least 3 years relevant experience working with service contracts.
  • Solid communication and interpersonal skills.
  • Ability to build relationships at all levels of the organization and strong stakeholder management.
  • Excellent in both written and verbal communication and the ability to collaborate effectively with both internal and external stakeholders.
  • Good communication skills in Swedish and English.
What we can offer you
  • Investment in your development.
  • Leaders you can count on, guided by our Leadership Principles.
  • Be valued for the unique person you are.
  • Never be short of inspiration from colleagues, clients, and projects.
  • The long-term thinking of a foundation-owned company.
Work at the heart of sustainable change

Ramboll is a global architecture, engineering, and consultancy company. We believe that the purpose of sustainable change is to create a thriving world for both nature and people. So, that's where we start – and how we work. At Ramboll, our core strength is our people, and our history is rooted in a clear vision of how a responsible company should act. Being open and curious is a cornerstone of our culture. We embrace an inclusive mindset that looks for fresh, diverse, and innovative perspectives. We respect, embrace, and invite diversity in all forms to actively cultivate an environment where everyone can flourish and realize their full potential.

Ready to join us?

Please submit your application. Be sure to include all relevant documents including your CV, cover letter, etc.

Deadline: 30/04/2025

Thank you for taking the time to apply We look forward to receiving your application.

About Ramboll

Founded in Denmark, Ramboll is a foundation-owned people company. We have more than 18,000 experts working across our global operations in 35 countries. Our experts are leaders in their fields, developing and delivering innovative solutions in diverse markets including Buildings, Transport, Planning & Urban Design, Water, Environment & Health, Energy, and Management Consulting. We invite you to contribute to a more sustainable future working in an open, collaborative, and empowering company. Combining local experience with global knowledge, we together shape the societies of tomorrow.

Equality, diversity, and inclusion is at the heart of what we do

We believe in the strength of diversity and know that unique experiences and perspectives are vital for creating truly sustainable societies. Therefore, we are committed to providing an inclusive and supportive work environment where everyone can flourish and reach their potential. We welcome applications from candidates of all backgrounds and encourage you to contact our recruitment team to discuss any accommodations you need during the application process.

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