Senior IT Project Manager

7 days ago

Stockholm, Stockholm, Sweden Söderberg & Partner Heartpace AB Full time

Position: Senior IT Project Manager & Recruitment Lead

Overview

We seek a results-driven Senior IT Project Manager & Recruitment Lead with at least 5+ years of proven experience in IT project management and recruitment within SaaS/IT environments. This role demands a leader who will own end-to-end project execution, enforce agile best practices, and command global recruitment with uncompromising standards. Also, you will be responsible for the technical pre-boarding and onboarding of new employees, ensuring strict adherence to ISO 27001:2022 standards and facilitating seamless integration into the team. Proficiency in AI tools like ChatGPT or similar is required to drive innovation and problem-solving.

Key Responsibilities

Project Management & Agile Leadership

  • Total Accountability: You will have full ownership over the entire project lifecycle—from meticulous planning to flawless execution and delivery.
  • Strategic Roadmap Execution: Develop and enforce rigorous project roadmaps that align precisely with our corporate objectives. All progress must be communicated transparently to executive leadership.
  • Agile Mastery: Serve as the certified Scrum Master. You must lead and enforce agile ceremonies (sprint planning, daily stand-ups, sprint reviews, and retrospectives) to ensure constant improvement and accountability.
  • Task Breakdown & Oversight: Use tools such as Jira and Notion to convert complex initiatives into straightforward, actionable tasks.
  • Cross-Functional Command: Mandate strict collaboration between development, product, and business units, ensuring every stakeholder is aligned and high productivity is achieved.
  • Resource & Capacity Management: Manage resource allocation and capacity planning to maintain balanced workloads and enforce priority alignment.
  • Documentation & Process Enforcement: Maintain detailed, up-to-date project documentation and processes using tools like Confluence or Notion.

Recruitment & HR Operations

  • Global Talent Acquisition: Lead the international recruitment process with a strict focus on quality. You will source, interview, and onboard the best IT professionals.
  • Role & Competency Definition: Collaborate with leadership to create detailed, non-negotiable job roles and competency frameworks that meet the highest standards in IT and SaaS.
  • Compliance & Onboarding: Ensure every recruitment process complies with local and international regulations.
  • Technical Pre-boarding & Onboarding: Oversee the technical pre-boarding process by creating essential accounts in Google Workspace, Jumpcloud, 1Password, etc. This responsibility includes ensuring all onboarding activities adhere to ISO 27001:2022 requirements, including coordinating introductory meetings to integrate new hires seamlessly into the team.
  • HR Administration: Manage all HR tasks - employment contracts, job postings, and onboarding documentation.

Financial & Operational Management

  • Budget & Invoice Control: Oversee and manage the development team's financial aspects, including budgeting, invoice processing, and cost allocation.
  • Billing Coordination: Enforce stringent billing operations across departments, ensuring all payments and internal cost tracking meet our high standards.
  • Operational Process Improvement: You are expected to drive process enhancements using data-driven insights and enforce high operational standards.

Corporate Events & Executive Support

  • Event & Travel Logistics: You will be fully responsible for organizing corporate events, team-building activities, and business trips.
  • Executive Support: Provide direct, high-level support to the CTO by managing strategic, operational, and administrative tasks,
  • Compliance Leadership: Act as the primary authority for ISO 27001:2022 compliance and internal audits, ensuring that all operations meet or exceed regulatory requirements.

Required Skills & Competencies

  • Experience: At least 5+ years of direct, high-impact experience in IT project management and recruitment. Only candidates with a proven track record in similar high-stakes environments will be considered.
  • Technical & Agile Mastery: Demonstrable, in-depth expertise in IT project management, Agile methodologies, Scrum, and tools like Jira, Notion, Bitbucket, Confluence, Trello, Git, and Figma. Proven ability to deliver projects with zero tolerance for delays.
  • Collaboration & Communication Tools: Proficiency in modern collaboration and communication tools such as Slack, Microsoft Teams, and Zoom is essential to ensure seamless remote and in-office coordination.
  • AI Tools Proficiency: Proven experience working with ChatGPT or similar AI tools is a must to drive innovation and streamline operations.
  • Problem-Solving Mindset: A proactive, solutions-oriented approach is essential for troubleshooting and resolving complex challenges swiftly.
  • Availability & Responsiveness: Must be highly available and responsive, ready to address critical issues promptly to ensure uninterrupted business operations.
  • Global Recruitment Expertise: Extensive experience designing and executing rigorous global recruitment strategies with demonstrable success in securing top-tier IT talent.
  • HR & Compliance Proficiency: Deep knowledge and hands-on experience with HR operations, including contract management, onboarding, and compliance with international hiring regulations.
  • Financial Discipline: Strong financial acumen with proven experience managing budgets, invoices, and operational costs, ensuring absolute accuracy and fiscal responsibility.
  • Multilingual Proficiency: Upper-Intermediate or higher proficiency in English and Chinese (HSK4 or equivalent) are mandatory for effective cross-border operations.
  • Executive Support & Strategic Leadership: Proven track record in providing precise, executive-level support and managing critical projects in fast-paced, high-growth environments.
  • Operational Rigor: Demonstrated ability to enforce process improvements and uphold the highest standards of quality and efficiency.
  • Cultural Adaptability: Proven ability to work effectively in diverse, global environments, adapting swiftly to evolving business needs while maintaining strict standards.
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