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Executive Assistant

4 weeks ago

Solna Municipality, Sweden Solna - Vattenfall Full time

Company Description

Are you solution-oriented, service minded and positive? Do you like to work in a dynamic environment and love to create structure? This is the opportunity you are looking for

We are looking for an enthusiastic service minded colleague to take on the role as executive assistant Procurement at Vattenfall in Solna.

You will support the Chief Procurement Officer (CPO) and the Director Procurement C&S by organizing all the engagements and performing the administration in a structured way. This also includes working with the management team reporting to the CPO and organizing the international team meetings. To be successful you will need to have a high level of analytical ability, a multi-tasked manner of thinking and self-motivation. The environment to work in is exciting, but also demanding, which requires accuracy, integrity, and creativity.

Job Description

Key tasks and responsibilities:

  • Provide administrative support to the CPO and the Procurement Director C&S
  • Organize, prepare, and perform supporting tasks for management team meetings
  • Screen calls and emails for the CPO and the Procurement Director C&S
  • Maintain calendars, schedule meetings, and arrange logistics for both internal and external meetings
  • Compile supplier profiles
  • Uphold an orderly system for correspondence and other documents
  • Produce presentations, general correspondence, memos, charts, tables, graphs, spreadsheets, etc.
  • Maintain accurate information relevant to internal meetings, committee meetings, and events
  • You may act as project manager for special projects, which can include planning and coordinating presentations and information
  • Coordinate Procurement committee/board meetings, also serve as Secretary for Business Area Procurement committee/board meeting
  • Schedule and organize events such as meetings, travel, conferences and department activities
  • Act as a liaison with other departments

Qualifications

Personal characteristics, Qualifications and Experience

  • You are a self-starter, demonstrating strong organizational, management, and coordination skills
  • You are an all-round communicator with excellent oral, written, and interpersonal communication abilities
  • You have the ability to prioritize your workload, organize your time, and manage tasks efficiently
  • You are proactive, learn quickly, and adapt easily to new circumstances
  • You can work independently yet thrive on collaboration and connecting with colleagues
  • You are proficient with O365 (Outlook, Word, Excel, PowerPoint, SharePoint, Teams, etc.)
  • You possess the ability to conduct research and then summarize the information clearly
  • You have experience in event organization
  • You have relevant education and/or secretarial qualifications and professional experience
  • You are fluent in both English and Swedish, spoken and written
  • Preferably, you have knowledge of or a keen interest in the energy sector
  • You have experience working in multinational teams and organizations

Additional Information

Location of the position is Vattenfall office in Solna.

We offer a challenging and international work environment and the possibility to work with some of the best in the field. You will be working in interdisciplinary teams and you can always count on support from committed colleagues as the 'Ask and Share' concept is essential for the way we work. We offer attractive employment conditions (smart working, flexible working hours and a good work-life balance) and opportunities for personal and professional development.

The security of Vattenfall and its employees is essential. For that reason, a pre-employment screening will be part of your recruitment process. The screening is based on the role you will fulfill within Vattenfall.

For more information about the position and the recruitment process you are welcome to contact recruiter Jennifer Wikström at jennifer.wikstroem@vattenfall.com.

Trade Union representatives in Sweden are Rolf Ohlsson (Akademikerna), Christer Gustafsson (Ledarna), Juha Siipilehto (SEKO) and Anders Bohlin (Unionen). They can be reached via Vattenfall´s switchboard, +46 8 739 50 00.

We welcome your application in English no later than 2025-03-23. We kindly request that you do not send applications by any means other than via our website.

At Vattenfall we are convinced that diversity contributes to building a more profitable and attractive company and we strive to be a good role model regarding diversity. Vattenfall works actively for all employees to have the same opportunities and rights regardless of gender, ethnicity, age, transgender identity or expression, religion or other belief, disability or sexual orientation.

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