Project Control Manager

2 weeks ago

Skellefteå, Västerbotten, Sweden ULTEUM Full time

Based in northern Sweden we are recruiting for Project Controls Managers with experience on major industrial projects for values over $50mil, for lucrative long term consultancy contracts, with the option to switch to permanent after 12 months.

If you have eligbility in the EU and the right exp please apply.

Job description

2.1 Summary

The Project Controls Manager (PCM) reports directly to the Project Director (PD) and is responsible for overseeing project controls functions and personnel on projects or portfolios of projects. These responsibilities include cost estimating, quantity surveying, cost control, planning/scheduling, progress measurement, reporting, and facilitating change management and risk management processes. The PCM is often regarded as the "right hand" of the Project Manager (PM) and may serve as a delegate or deputy PM as needed.

2.2 Responsibilities

  • Defines an appropriate project controls organization, including both employees and consultants, and provides daily supervision of project controls work through Basic Design and Execution phases. Reports directly to the project manager through all project phases.
  • Prepares the Project Controls Plan and associated detailed procedures and workflows for cost, quantity survey, schedule, progress, change, risk, and document control in alignment with company standards. Reviews, approves, and audits contractor project controls procedures and tools.
  • Ensures that both company and contractor software systems, tools, and templates are implemented in accordance with project and contract requirements and company standards.
  • Develops and defines the work breakdown structure (WBS), cost breakdown structure (CBS), schedule structures (P6 WBS, schedule definition levels, activity coding), and progress structures (rules of credit, progress level of detail) for both the company and contractors to enable meaningful reporting and accurate forecasting.
  • Supervises the cost estimating process and ensures estimating quality and completeness. Ensures that the estimate can be transformed into well-defined budgets for subsequent control of cost accounts. Prepares and presents budget requests.
  • Establishes the cost time-phasing and schedule baseline plans and facilitates internal and stakeholder estimate and schedule assurance, risk reviews, gate processes, audits, and approvals.
  • Provides project management with early warnings of cost, schedule, and progress variances against the baseline, offering mitigation options, analysis, and recommendations. Ensures that trends, potential changes, and contractor schedule and progress performance issues are identified and reflected in the project estimate at completion (EAC).
  • Develops contract pricing, payment mechanisms, and project controls requirements for tenders and executed contracts that align with project coding structures, schedule, systems, tools, and procedures. Supports estimate comparison, commercial bid evaluations, and contractor schedule reviews to support award recommendations, and ensures that change order cost and schedule impact assessments are completed.
  • Prepares monthly reports and presentations reflecting an accurate and timely assessment of current and forecast project status. Ensures that cost, quantity, schedule, and progress data from all sources are integrated, and that current risk, trend, and change information is incorporated into current budgets and estimates at completion.
  • Prepares the project close-out report and provides input to lessons learned and cost and schedule benchmark data collection. Supervises the asset capitalization process and ensures that final invoices, changes, claims, contracts, and financial systems are properly closed.

2.3 Authority

The Project Controls Manager has the following authorities:

  • Direct and supervise the day-to-day work and coordination of the project controls team.
  • Develop, implement, and manage regular operations of project controls processes, procedures, systems, tools, and contract requirements.
  • Establish realistic and achievable cost and schedule baseline plans.
  • Manage project budgets and funding requests.
  • Communicate cost and schedule variances to senior management.

2.4 Accountability

The Project Controls Manager is accountable to:

  • Project Director and Project Manager for the overall setup and operations of the project controls team, and for the timeliness, quality, and accuracy of project controls deliverables.
  • Director of Project Controls for ensuring the appropriate implementation of company systems, tools, and procedures within the assigned program or project.

2.5 Qualifications

  • University degree in engineering, business administration, accounting, economics, or finance.
  • 8 or more years of project controls experience on industrial projects greater than $50 million.
  • In-depth knowledge of cost control, scheduling, and progress measurement practices and concepts.
  • Familiarity with a variety of project execution models and contracting strategies.
  • Experience managing project control teams and functions.
  • Ability to communicate and present project status to senior management and stakeholders.

2.6 Certifications

Recommended:

  • PMI PMP
  • PMI Risk Management Professional (PMI-RMP)
  • AACEI Certified Cost Technician (CCT)
  • AACEI Certified Cost Professional (CCP)
  • AACEI Earned Value Professional (EVP)

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